Assistant Event Production Manager

Assistant Event Production Manager

We are seeking a detail-driven and enthusiastic Assistant Event Producer to support the planning, coordination, and execution of high-profile automotive events, including the prestigious Quail Rally. This role is ideal for someone with a passion for events, logistics, and the luxury automotive world, and who thrives in fast-paced, high-touch environments.

• Work for a highly prestigious hotel located in sunny Carmel Valley, California.
• Learn and grow within a strong hospitality operation.
• Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services.

Key Accountabilities

• Support the Event Producer in executing luxury automotive events, with a focus on planning and producing The Quail Rally and related activations.
• Coordinate logistics such as venue sourcing, hospitality, route planning, and vehicle management.
• Liaise with vendors, production teams, venue representatives, and sponsors to ensure seamless execution.
• Assist with the creation of production documents, including timelines, run-of-show schedules, contact lists, and site maps.
• Participate in on-site event setup, operations, and breakdown—handling everything from signage to hospitality services.
• Manage participant communications, including registration, itineraries, and pre-event materials.
• Help monitor and manage budgets, vendor contracts, and invoicing.
• Conduct site visits and assist with securing permits, insurance, and compliance documentation.
• Provide general administrative support including notetaking, tracking assets, and organizing event materials.
• Contribute to post-event reporting and recaps.

General Requirements

• Experience working on automotive rallies, shows, or luxury brand activations.
• Familiarity with Adobe Creative Suite, Canva, or other design tools.
• Knowledge of car culture and high-end automotive brands is a strong asset.
• High School Diploma Required, College Degree preferred
• 2+ years of experience with event planning
• Experience in catering and events
• Experience in hospitality industry
• Must be able to work early morning, day, weekend and holiday shifts as needed
• Must have possess a high level of confidentiality

Salary: $68,640 - $72,000 per year