AFRD Special Projects Coordinator

Job Grade: G - 18

Salary Compensation: $43,491.74 - $65,344.73

Special Projects Coordinator

General Description and Classification Standards:

Coordinates and/or participates in all efforts to publicize and successfully execute various City's projects, activities, services, and events while ensuring the department's mission, vision and core values are conveyed. 

Supervision Received 

Performs work under very general supervision with review and advice from manager or a senior level professional. May work independently with responsibility for an assigned function or program. 

Essential Duties & Responsibilities:  these are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  May perform other duties as assigned.

• Coordinate projects through task management, organization, and disciplined follow-up.
• Create visually appealing information to display the activities, services and events withing AFRD
• Provide excellent customer service at all time
• Provides clerical support to department and assists in the distribution of information. 
• Serves as project liaison to local/visiting organizers, city departments/entities, vendors, and community organizations.
• Acts as consultant of event policies and procedures. 
• Schedules and maintains communication with speakers, vendors, and participants.
• Secures and manages temporary event staff/volunteers as needed. 
• Coordinates event logistics to ensure well organized execution; analyzes and develops event timeline 
• Assists in preparing a variety of publications, materials, and programs for events. 
• Maintain event logs for future analysis as needed. 
• Assists with production and rehearsal activities. 
• Responds to questions, complaints and requests for information by telephone, in person or by mail from customers, employees and superiors. 

Knowledge, Skills and Abilities

• Exceptional organization skills, with the ability to track and support multiple complex projects with both flexibility and close attention to detail.
• Ability to adapt to changing priorities, circumstances, and regulatory requirements, while maintaining a focus on compliance objectives.
• Knowledge of Local & State workforce regulations and policies
• Knowledge of federal grant regulations.
• Awareness of community engagement strategies and techniques, especially in the context of educating stakeholders about labor laws and compliance requirements.
• Experience with databases and data analysis.
• Proficiency in using relevant software and technology.
• Ability to cultivate and drive crucial conversations with internal and external stakeholders leading to actionable, productive outcomes.
• Understanding of systems, processes, and people to develop and implement solutions to problems
• Ability to work collaboratively as part of a team and independently to achieve goals and timelines.
• Aptitude for analytic reasoning and the use of data to inform decision-making.
• Ability to develop solutions to problems creatively as they arise and the judgment to know when to call on colleagues or a supervisor for help.
• Ability to build relationships and work with a diverse range of partners.
• Flexible and willing to address project needs as they arise.

Minimum Qualifications – Education and Experience: 

• Associate or bachelor’s degree in related field. Equivalent experience (4-5yrs) and associated training and certifications can serve as a valid substitute.
• Minimum of 2 years’ related experience.

Nice to Have – Noted as a Plus: 

• Master’s degree in related field.  Advanced degrees such as MA, MS, MBA, MPA, JD, etc.

Licensures and Certifications Desired but not required: 

Project Management Professional (PMP) 

Essential Capabilities and Work Environment:

This position is considered essential and thereby requires, on occasion, that the incumbent work outside of normal operating hours, which may include evenings, weekends, and holidays, as well as during inclement weather and/or times when the city would otherwise be closed.