Administrative Assistant

Company Description

Gerresheimer is the global partner for pharma, biotech, healthcare and cosmetics with a very broad product range for pharmaceutical and cosmetic packaging and drug delivery devices. The company is an innovative solution provider from concept to delivery of the end product. Gerresheimer achieves its ambitious goals through a high level of innovative strength, industrial competence, focus on quality and customers. In developing innovative and sustainable solutions, Gerresheimer relies on a comprehensive international network with numerous innovation and production centers in Europe, America and Asia. Gerresheimer produces close to its customers worldwide with around 10,000 employees and generates annual sales of more than €1.4 billion. With its products and solutions, Gerresheimer plays an essential role in people's health and well-being.

Job Description

ESSENTIAL FUNCTIONS:

• Answers incoming calls, screens calls, and refers to proper manager.
• Ensures security checks and documentation of all plant visitors at the front office and provides them with essential safety equipment and visitors tag.
• Performs clerical duties as necessary to support plant operations.
• Performs event planning on-site and off-site including: venue, food service, materials, travel, and cost control.
• Performs procurement activities including quotes, requisitions, expediting, and follow-up.
• Ensures Purchase Orders accuracy and processes through SAP to Corporate Accounting.
• Transmits acknowledgment of receivables to Corporate Accounts Payable.
• Order and maintain office supplies and office equipment.
• Performs other duties as assigned

Qualifications

• High School Diploma or Equivalent required
• Associate degree or equivalent preferred
• 2-3 years administrative experience in a growing, fast-paced organization
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Excellent planning, organizational, and written and verbal communication skills
• Working knowledge of SAP system is preferred.
• Bilingual (Spanish) is preferred.

Additional Information