Administrative Assistant

The Administrative Assistant works within the office of several Executive members on a wide variety of tasks and projects. This person must be dependable, flexible, a problem solver and have an eye for detail. They must also be able to follow up with and manage several different personality types producing timely results. This role will also personally assist members and priorities of the Executive Team.

What You’ll Be Doing:

• Driving accountability of actions for the Executive Management team.
• Keeping the Executive team and other key team members on track with their daily objectives.
• Managing and driving executive’s meeting and travel schedule.
• Acting as a gatekeeper of the Executive's time.
• Maintain professional and private calendar covering multiple time zones.
• Taking notes and minutes during meetings and scheduling follow up to action items.
• Management of travel arrangements.
• Manage internal projects and conducting research.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate, compile, organize, and prepare materials for meetings and clients.
• Manage Executive’s personal projects as needed.
• Process expense reports and interface with accounts payable related activities.
• Develops and implements procedures ensure administrative processes are managed in a well-organized and timely manner.
• Provide word processing, data entry, spreadsheet support and other clerical and executive assistance to various personnel.
• Miscellaneous tasks that may arise to assist executive leadership

Requirements

• 1-2 years previous experience as a Personal Executive Assistant
• Ability to uphold strict discretion and confidentiality.
• Excellent listening, verbal, and written communication skills.
• Ability to multitask and prioritize in a fast paced, ever changing environment.
• Ability to get along with varying, strong personalities on the C-Team.
• Proficient and or Expert level in Microsoft Office Suite.
• Must be located in the Southern California area

About Tahzoo:

Experiences matter.

As the architects for the experience age, Tahzoo crafts memorable moments for our clients’ customers. We’re in the relationship business — solving customer experience problems for Fortune 500 companies around the globe. With deep technology chops and all the marketing, data, design and content skills you can imagine, we help our clients grow closer to their customers every day.

We want your career at Tahzoo to be equally inspiring — transformative, even. We’re not only committed to client success; a company worth caring about comes from an equal commitment to caring for employees. We believe that the strength and quality of those relationships propel us forward, as a team, and as individuals. You’re invited to work alongside other ‘smart and happy’ professionals as you serve as a change agent at one of the fastest growing companies in the US.

Join us in changing the world, one experience at a time.

Tahzoo is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, or any other characteristic protected by law.