Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

Office of the Vice President of People and Talent

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Human Resources department serves as a strategic partner by providing professional and organizational human resource solutions to the campus that attract, engage and develop employees. For more information on the Human Resources department, please visit: https://hr.utexas.edu/

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. Security sensitive; criminal background checks conducted on selected candidate. Hiring decision is contingent upon applicant clearing background requirements.

Purpose

This position will be a member of a team that provides administrative support to the Human Resources staff. The primary responsibilities will be to provide clerical, receptionist and project-based work for the Employee Assistance Program.

Responsibilities

• Serves as a primary receptionist for a Human Resources lobby in a confidential counseling office receiving department visitors by providing exceptional customer service while exercising tact, diplomacy and discretion and maintaining a presence in the lobby. This confidential office environment will require managing multiple tasks including managing schedules for multiple counselors with competing priorities, triaging stressful situations, and directing clients to appropriate resources while using initiative and judgement.
• Oversees unit educational presentations including maintaining associated educational materials, calendaring rooms, room preparation, communication with attendees, and updating the employee training management system information.
• Supports the HR Administrative Manager with multiple administrative tasks for assigned HR units. While exercising initiative and judgment, routine administrative duties will include composing, proofing, and editing correspondence, as well as processing documents involving sensitive timelines, data entry to confidential databases, calendaring, and conference room oversight. Actively participate in staff meetings.
• Supports HR operations through management, tracking and compliance of the University record retention and financial policies related to documents within Human Resources. Updates EAP website information, as well as creating content for weekly blog posts. Communicates and collaborates on ad-hoc projects and initiatives, as assigned.
• Other related functions as assigned.

Required Qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Ass