Administrative Assistant 3/4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Top Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

A program within Northrop Grumman’s Intelligence & Sensing (I&S) division and Rapid and Innovative Systems Environment (RISE) Operating Unit (OU), is a strategic space-based payload supporting a critical mission for the US Government. The program is responsible for designing, building, integrating and testing the payload, while working collaboratively across the country with our other NG sites. We are seeking an Administrative Assistant to support the Program Office located on-site in Linthicum, MD.

This position may be filled as either a level 3 or level 4.

Role and Responsibilities:

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts

• Coordinate meetings across multiple NG and customer sites

• Make domestic business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff

• Develop, format and distribute communications from leadership with support from a subject matter expert 

• Operate independently to meet requirements of leadership team  

• Proactively support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements

• Attend staff meetings and publish agendas.  Collect, compile, prepare notes and action items from meetings and follow up on action items to help timely submissions by staff 

• Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering. Collect, compile receipts and complete expense reports in a timely manner for assigned staff

• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate

• Support restocking and organization of kitchens

• Support staff seating and facility upgrades, as needed

• Provide onsite escorting support, as needed

• Support special projects, assigned

• Provide back-up support for other administrative staff, as needed 

Basic Qualifications for a level 3: 

• Associate's degree and 2 years of relevant experience in the administrative professional field; OR Bachelor's degree and relevant experience in the administrative professional field, an additional four years’ experience may be considered in lieu of a degree

• Strong interpersonal, communication and organizational skills. 

• Proactive, with the ability to anticipate needs of your assigned clients and the business 

• Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities 

• Strong ability to multi-task with competing priorities in a positive manner 

• High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint) 

• Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors. 

• Demonstrated ability to manage multiple administrative projects and initiatives. 

• Ability to obtain and maintain a Top Secret clearance with SCI access, including completing a CI polygraph examination in accordance with applicable laws and regulations

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