Executive Personal Assistant

<p><strong>ManpowerGroup Greece</strong>, on behalf of its client, an independent physical supplier in bunkering for marine fuels with a continuous presence of over half a century, is seeking to recruit an <strong>Executive Personal Assistant</strong>, based in Piraeus, Athens<strong>.</strong></p><p><strong>Main Responsibilities: </strong></p><p><strong> Business Accountabilities</strong></p><p></p><ul> <li>Coordinates and manages the executive's calendar, including scheduling and arranging meetings, appointments, and conferences</li> <li>Manages the executive's email inbox and handles phone calls and inquiries</li> <li>Prepares meeting materials, including agendas, presentations, and relevant documents</li> <li>Coordinates and arrange all travel logistics, including flights, accommodations, transportation, and visas</li> <li>Organizes and maintains both physical and electronic filing systems for documents, records, and confidential information</li> <li>Builds and maintains positive relationships with clients, partners, suppliers, and other stakeholders</li> <li>Handles general administrative tasks, such as expense tracking, invoice processing, and supply management</li> </ul><p><strong>Non-Business Accountabilities</strong></p> <ul> <li>Coordinates and manages the executive’s personal calendar, including scheduling appointments, events, and personal commitments</li> <li>Arranges travel accommodations, transportation, and itineraries for personal trips or vacations</li> <li>Oversees household operations and manages domestic staff, if applicable</li> <li>Organizes and maintains household inventories, supplies, and equipment</li> <li>Arranges medical appointments and coordinates fitness activities</li> <li>Assists in planning and coordinating personal events, gatherings, and social engagements</li> <li>Maintains strict confidentiality regarding personal matters, sensitive information, and private conversations</li> </ul><p></p><p><strong>Requirements</strong></p><ul> <li>At least 5 years of working experience as a Personal Assistant or in a similar role</li> <li>Bachelor's degree</li> <li>Excellent command of English language (written and spoken)</li> <li>Advanced knowledge of Outlook and MS Office programs </li> <li>Private vehicle owner</li> <li>Excellent interpersonal and communication skills and ability to integrate into all levels of the organization</li> <li>Excellent organizational and time management skills</li> <li>Flexibility to adapt to changing priorities and work outside regular business hours, if necessary </li> <li>Ability to handle confidential information with discretion </li> <li>High level of professionalism in all aspects</li> </ul><p></p><p><strong>Benefits</strong></p><ul> <li>Competitive gross monthly salary</li> <li>Company laptop, mobile</li> <li>Private health insurance</li> <li>Unique opportunity for personal growth in a demanding role</li> </ul>