Administrative Specialist, Document Control

Department: Sales Support

Employment Type: Full Time

Location: Pittsburgh

Reporting To: Erin Brenner

Description

We’re seeking a detail-oriented and highly organized Administrative Specialist to join our team. In this role, you’ll be responsible for producing timely, accurate, and professional technical documentation and end-user manuals that support our industrial air compressor packages. You’ll collaborate with multiple departments to ensure all documentation reflects current product configurations and meets both internal and customer standards. 

Key Responsibilities

• Assemble and complete industrial, engineered, and customer-formatted technical manuals for air compressor packages.
• Revise and update documentation as new issues arise or product changes occur.
• Publish and distribute technical documents, including Technical Manuals and Manufacturing Data Record Books.
• Coordinate printing, translation, and CD replication of manuals with external vendors.
• Assemble, complete, and issue service modifications and rerate technical manuals.
• Gather materials from technical staff, edit and proofread documents to ensure accuracy and clarity.
• Maintain controlled documents with proper revision tracking and timely submission to customers.
• Support and improve document control management processes and standardize organizational documentation.
• Perform other related duties as assigned by management.

Skills, Knowledge and Expertise

Required Skills & Experience:

• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Advanced skills in document layout and formatting.
• Exceptional attention to detail, organization, and ability to manage multiple priorities.
• Self-motivated and resourceful with the ability to work independently and collaboratively.
• Strong writing, grammar, and communication skills.
• Ability to interpret and communicate technical information clearly and effectively.
• Commitment to customer service excellence and high-quality standards.
• Ability to follow established procedures and maintain consistency.

• Associate’s Degree (AA) from a two-year college or technical school, or
• 6 months to 1 year of related experience and/or training, or
• An equivalent combination of education and experience.