Administrative Technician

The work we do matters!

Hiring Agency:

Transportation - Agency 27

Location:

Lincoln Job Posting

Hiring Rate:

$17.155

Classification Salary Range:

$17.16 - $25.29

Job Posting:

JR2024-00007024 Administrative Technician (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

06-14-2024

Job Description:

Do you enjoy working in a fun and fast-paced environment with a variety of work and people? Are you looking for a positive work culture where forward-thinking Is encouraged? If so, the Materials and Research Division at the Nebraska Department of Transportation (NDOT) has an opportunity that may be perfect for you! We are seeking an Administrative Technician to join our friendly and supportive team.

We reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%
• 13 paid holidays
• Generous leave accruals that begin immediately
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer-paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates

JOB DUTIES:

- Answer and direct phone calls to appropriate Division members.
- Manage emails and schedules for the Division Head.
- Create/edit Division Correspondence.
- Supervise Office Specialist.
- Manage Building Security; Admit visitors through secure doors, issue and track visitor badges, and direct guests to appropriate locations.
- Manage purchasing program for Division; P-Cards and reconciling.
- Assist Division Head with preparation & monitoring of budget; recommend appropriate coding for equipment, supplies, etc.
- Manage annual fixed asset inventory; account for 300+ pieces of lab/field equipment on an annual basis.
- Manage annual vehicle inventory; compile mileage, condition, age, etc. to determine replacement needs, and report to Operations.
- Manage new hire and temporary worker hiring and onboarding.
- Manage Division Phone and Cell Phone Directory.
- Assist Division and Section Heads with Conference registrations and motel reservations.
- Make arrangements for retirement events.
- Provide Kronos (timecard) support to 85+ Division members
- Assist Section Head with Annual Qualified Consultant and Contractor Accreditation; produce fetters and certificates, update inventory.
- Process expense reimbursements and motel bills for payment.
- Order office supplies.
- Perform other duties as assigned.

 

Requirements/ Qualifications

Minimum Qualifications: 

Coursework/training or experience related to research, presentation, or publication in an area related to the programs or functions of the employing agency; business administration; accounting; customer service; and/ or technical support work, including use of computer software such as word processing, spreadsheets, and database management.

Other:
Regular and reliable attendance is required.

 

KNOWLEDGE / SKILLS / ABILITIES

• Working knowledge of Microsoft Office; specifically, Excel.
• Working knowledge of Adobe Professional.
• Working knowledge of file management (OnBase or other).

 

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disabili