Administrative Specialist - Transmission

Posting End Date: 12/29/2022 

Work Place Flexibility: Onsite 

Legal Entity: Entergy Louisiana, LLC 

* This position will be filled as a Specialist Admin I, II, III, or Sr based on the experience and qualifications of the selected candidate. *

 

JOB SUMMARY:
Responsible for daily operations in managing the accounts payable process for new and existing contractors and vendors and supporting the various system policy process requirements to support operations. 

 

JOB DUTIES & RESPONSIBILITIES:

• Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested.
• Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified.
• Process vendor payments for CPC related purchases including reconciling the CPC purchases per the system policy requirements.
• Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing.
• Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support.
• Perform contract management activities per established system policies and procedures related to setting up new contracts in INDUS/Passport and PEARL, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work.

 

MINIMUM REQUIREMENTS:

Minimum Education:

• High School Diploma or equivalent, OR related work experience.
• Preferred: Associate's degree in a technical field (e.g., information systems, accounting, business, finance, economics, etc.).

 

Minimum Experience:

• Specialist Admin I: 0 - 2 years of Customer Accounting or Customer Service experience OR 0 - 2 years of Transmission contract management or Substation contract/vendor management experience.
• Specialist Admin II: At least 2 - 4 years of Customer Accounting or Customer Service experience OR at least 2 - 4 years of Transmission contract management or Substation contract/vendor management experience.
• Specialist Admin III: At least 4 - 5 years of Customer Accounting or Customer Service experience OR at least 4 - 5 years of Transmission contract management or Substation contract/vendor management experience.
• Sr Specialist Admin: At least 5 years of Customer Accounting or Customer Service experience OR at least 5 years of Transmission contract management or Substation contract/vendor management experience.

 

Minimum Knowledge, Skills, and Abilities:

• Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision.
• Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications.
• Must possess strong written and oral communication skills.
• Must maintain confidentiality at all times.
• Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices.
• Demonstrated maturity in decision making and respect of peers.
• Good analytical and organizational skills.

 

Minimum Certifications or Licenses:

• Must be EEI SASS test recommended.
• If applicable:Candidates selected to take the SASS