Administrative Assistant (Onsite - Carlsbad, CA)

Date Posted:

2025-05-16

Country:

United States of America

Location:

HCA34: Carlsbad, CA 2752 Loker Avenue West , Carlsbad, CA, 92010-6603 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

We are seeking an Administrative Coordinator to join our team in Carlsbad, CA. This is an onsite position supporting multiple departments.  As an Administrative Coordinator, you must demonstrate a keen ability to think critically and problem-solve in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Collins’s values and demonstrating poise, professionalism, and leadership.

What You Will Do:

• Provide administrative support to site / organization. Typical support tasks include travel coordination, expense report preparation, tool support, scheduling meetings/conference rooms, catering, and other onsite support assistance as needed

• Greet visitors and escort visitors through the building as needed

• Act as site contact for Security, assign badges, act as Security subject matter expert

• Coordinate onsite and offsite customer meetings, including logistics, catering, and set up/take down

• Coordinate events for the site, including, but not limited to, employee morale, training / educational, EH&S, internal and external customer site visits

• Assist in preparing site resilience and continuity plans

• Support site Environmental, Health & Safety (ES&H) activities and initiatives

• Assist with compiling data and report preparation

• Administer SharePoint sites, Teams sites, and other shared drives, including site content updates, user access, and assisting users with questions

• Interact with other administrative assistants and support staff collaboratively to share knowledge and schedule activities across the business

• May prepare materials for departmental meetings or reviews

• Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity and formatting

• Establish, maintain, and revise departmental files and coordinate archiving of documents through vendor

• Interface with personnel from numerous departments and external contacts

• Maintain office supplies, including ordering, tracking inventory, and organizing

• Assist in tasks associated with onboarding of new employees

• Assist teams with procurement, buying, and GMS related expense reports

• Accounting collaboration (AP help, liaison) work directly with vendors and accounts payable

• Provide HR related support

• Work directly with on-site Facilities and provide support as needed

• Work as a liaison to assist with onsite IT/DT when needed

• Prepare non-product delivery documents in coordination with shipping

• Perform other duties as requested, including special projects as assigned

Qualifications You Must Have:

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience

• Experience in Administrative and/or Customer Service role

• Experience with Microsoft O365 suite

Qualifications We Prefer:

• Experience with Concur, Ariba, and SAP preferred

• High-level problem-solving skills and attention to detail

What We Offer​

• Medical, dental, and vision insurance  ​

• Three weeks of vacation for newly hired employees  ​

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income S