Administrative Assistant, Nursing

Position Title:

Administrative Assistant, Nursing

Time Type:

Full time

Position Summary and Qualifications:

Performs a variety of simple to complex clerical duties emphasizing administrative detail and support services for the Program Director, faculty, and other School of Nursing and Allied Health leadership. This position reports to the BSN Program Director at Hawk Hill.

Essential Duties & Responsibilities:

• Promotes and contributes to the enhancement of Saint Joseph’s University high performing learner-centered environment.   

• Perform general administrative and clerical duties including typing, copying, filing, processing special orders, etc.

• Perform complex administrative work with independence, speed and effectiveness.

• Composes correspondence independently.

• Produce written documents that require moderate analysis and synthesis of information from a variety of sources.

• Coordinate room bookings for classes, meetings and special events.

• Manage calendars of leadership.

• Attend meetings and take minutes for committees as assigned.

• Develop and maintain various tracking mechanisms for academic, division and program specific data as requested.

• Coordinate administrative duties related to graduation, advisory committee meetings and other special events.

• Utilize campus network and software applications; apply in-depth knowledge of word processing, spreadsheet, database, electronic mail and calendaring, and student assessment applications.

• Prepare, distribute, and track faculty contracts as assigned.

• Provide tracking and entry of graduate data in state licensing sites to facilitate the licensure application process.

• Collaborate with the other administrative assistants within the School of Nursing and Allied Health.

Secondary Duties & Responsibilities:

• Coordinate catering and event planning  needs for School of Nursing and Allied Health events.

• Serve as back-up for critical functions in the absence of the other Academic Administrative Assistants.

• Perform other administrative duties as deemed appropriate to support the smooth functioning of Academic Affairs.

Minimum Qualifications:

• High school diploma or equivalent required.

• Excellent typing skills (60 wpm).

• Three (3) years clerical/secretarial experience.

• Excellent computer skills including but not limited to Google Suite, Microsoft Office, Adobe.

• Excellent communication and interpersonal skills.

Preferred Qualification:

• Associate degree or higher preferred.

• Four or more years administrative experience.

• Business School training or equivalent.

• Experience with academic data platforms such as Cognos and Banner.

Saint Joseph’s University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about – and to make a positive contribution to – our mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE

Saint Joseph’s University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@sju.edu, visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University’s Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University’s response to reports and/or formal complaints, please visit www.sju.edu/titleix. Inquiries may also be direc