Administrative Assistant

Company Description

LGC ASSURE is a business unit within LGC Group, bound together by the core purpose of “Science for a Safer World”. Our mission within LGC Assure is to provide intelligent assurance for our customers and their supply network, primarily in the global food and beverage sector. We achieve this through three primary product and service offerings: certification and standards, digital and data, and testing and science-based services.

Our core products in the food and beverage sector comprise:

BRCGS: Protecting brands with globally recognised supply chain assurance solutions, based in London – UK and Milton – Canada.

INFORMED: Delivering quality assurance through globally trusted testing and certification programs for banned substances, based in Cambridge – UK and Lexington – US.

Safefood360: A leading software provider covering all aspects of compliance, delivered by a team of experienced food industry experts based in Dublin – Ireland.

Job Description

INFORMED, the number one name in nutritional supplement endorsement, is looking to place an individual in our Lexington laboratory within the role of Part-time Administrative Assistant.

What you’ll do

• Serve as first point of contact for site visitors to include customers, suppliers and visiting LGC staff including all telephone and email correspondence arising
• Match supplier invoices, purchase orders, packing slips and check remittance
• Maintain an orderly AP file system
• Setup new customers in ERP system
• Update and maintain customer pricing
• Create purchase requisitions and purchase orders in ERP system and monitor progress
• Update and maintain supply pricing
• Open, sort and route incoming mail and prepare outgoing packages
• Monitor office and cleaning supply levels and requisition as necessary
• Provide clerical and administrative support to management as requested
• Coordinate travel arrangements as requested
• Ensure visitors are properly registered and provide proper identification
• Liaise with cleaning, building owner, security and maintenance companies.
• Coordinate on-site building and equipment repairs as requested.
• Distribute and maintain security access fobs.
• Responsible for coordinating generator quarterly inspections and maintaining weekly log
• Comply with all company policies and safety procedures
• Other duties as assigned

Qualifications

Essential

• High school diploma or equivalent
• Computer proficient, especially with Microsoft Office programs
• Ability to judge and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate
• Self-starter with strong organizational skills, extreme attention to detail and commitment to producing high quality work product
• Professional appearance and manner
• Reliable and dependable
• Organized and efficient
• Effective written and verbal communication skills
• Ability to read, comprehend, write, and speak English

Preferred

• Associate degree 

Additional Information

ABOUT LGC: 

LGC is a leading, global life science tools company, providing mission-critical components and solutions into high-growth application areas across the human healthcare and applied market segments. Its high-quality product portfolio is comprised of mission-critical tools for genomic analysis and for quality assurance applications, which are typically embedded and recurring within our customers’ products and workflows and are valued for their performance, quality, and range. 

OUR VALUES

• PASSION
• CURIOSITY 
• INTEGRITY
• BRILLIANCE
• RESPECT

EQUAL OPPORTUNITIES 

LGC strongly believes that every job applicant and employee should be valued for their individual talents regardless of age, disability, race, color, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or maternity, religion, or belief. Short listing, interviewing and selection will always be carried out without regard to gender, sexual orientation, marital status, color, race, nationality, ethnic or national origins, religion or belief, age, or trade union membership.

For more information about LGC, please visit our website www.lgcgroup.com

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