Administrative Assistant

Bring your energy to Aggreko as Administrative Assistant for Philippine hub operations to support the team and oversee daily office operations, including office cleanliness, safety, and reception duties.

Power without pause. Heating, cooling and oil-free air without end. We keep our customers’ worlds on. From world-class events that last a few weeks to mining operations and remote communities who rely on us for decades.

What you’ll do as Administrative Assistant:

Administrative

• Maintain and safeguard hard copy and electronic filing systems for company records, reports, legal documents, subscriptions, and service contracts.

• Monitor office supplies and recommend standard items for procurement.

• Serve as a focal point and liaison for regional offices and coordinate employees assigned to various projects and sites.

• Manage incoming and outgoing communications, including calls, correspondence, and document dispatch.

• Prepare, revise, and proofread documents to ensure accuracy and proper documentation.

Finance / Accounts Payable

• Prepare accounting documentation, including request for payment vouchers and official receipts for bank transfer payments.

• Process all company-related payables for suppliers and government entities and manage the timely release of vendor payments.

• Prepare withholding tax documentation, including CWT/BIR Form 2307.

• Support billing and collections by preparing invoices, coordinating deliveries, and following up with clients.

• Act as petty cash custodian and submit weekly petty cash reports.

You are:

• University Degree / Specialized Diploma

• 3 – 5 years’ experience in Administration, secretarial or commercial support role

• High attention to detail and strong documentation discipline

• Ability to work independently, follow through on tasks, and meet deadlines

• Proficiency in MS Excel and ERP/financial systems

• Strong interpersonal skills with the ability to coordinate across function

• English written & spoken proficiency

Here’s what you’ll get:

• Competitive compensation package & annual bonus program

• Industry-leading benefit plans

• Continuous training and development with career growth opportunities

• Safety-focused culture

Our people are can-do, positive, resilient and persistent. If that feels like you, apply now and build your career with the people bringing energy to the world.

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Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.