Administrative Assistant

Womble Bond Dickinson (US) LLP seeks a full-time Administrative Assistant for its Immigration Team in it's Northern Virginia office. This position requires daily in-office attendance; a hybrid schedule may be considered in the future.

 

RESPONSIBILITIES: 

• Operational oversight of administrative aspects of immigration practice.
• Manage and handle new client and matter intake and conflicts checks, including accurate tracking and reporting.
• Prepare and submit invoices and expense reimbursements through ChromeRiver.
• Schedule and update calendars, including tracking in immigration systems.
• Initiate file opening process for case management and billing project systems.
• Record time entry.
• Assist with the preparation and word processing of documents.
• File documents in document management system.
• Upload electronic documents.
• Prepare outgoing US Mail, FedEx, UPS envelopes/packages, including accurate compilation of packages and payments for filing and submission.
• Multitask and handle various topics, with attention to detail.
• Perform special projects as needed.

 

REQUIREMENTS: 

• An Associate's or Bachelor’s degree is preferred.  
• No immigration experience necessary. 
• Foreign language competency is a plus.
• Individual must be organized, prompt, detail-oriented, comfortable in a fast-paced environment and with juggling multiple tasks simultaneously.
• Must commit to the confidentiality of client- and firm-related information.