Administrative Assistant

Position Purpose: To provide a wide variety of clerical and administrative support to operations.

Essential Responsibilities

§  Manage daily administrative and office supports operations of the office including establishing work priorities and workflow

§  Prepares proposals, correspondence, presentations and reports for key customers

§  Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies

§  Potential to set up new jobs in JDE and distributes accordingly

§  Ensures the execution of company policies and procedures

§  Assists with the coordination of field and operational activities in association with Project Managers

§  Assists with weekly-monthly reports, payroll records, union benefits and wages

§  Review invoices/packing slips for accuracy and completeness

§  Sort invoices and packing slips per company procedures

§  Assist with copying invoices, timesheets, special reports, etc.

Knowledge | Skills | Abilities

§  A basic understanding of generally accepted accounting practices

§  Thorough knowledge of general office procedures and practices

§  Demonstrated multi-tasking and data entry skills, and prioritizing

§  Ability to anticipate and meet internal customer needs

§  Ability to work independently and meet deadlines

§  Solid communication, organizational, documentation and interpersonal skills

§  Solid computer skills including familiarity with Microsoft Office

Qualif