Administrative Assistant II

Overview

FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Responsibilities

• Calendar management, travel arrangements, meeting preparation, and follow up.
• Arrange and coordinate in-person and remote meetings for GMAE & AOEM.
• Assist in maintaining and updating calendars, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics.
• Reserve meeting location(s), confirm and follow up on technology needs, make travel arrangements, catering, reservations, and security notifications as needed.
• Assist the team in answering phone calls on the mail line.
• Capture and act on expense reports as appropriate when received with required approvals.
• Prepare electronic MFL packages for Client Service Team. Maintain MFL tracking spreadsheet.
• Assist and back-up other administrative assistants, when needed.
• Execute with spirit of collegiality, teamwork, and responsiveness to broader staff.
• Manage memberships and subscriptions across the Investments department.
• When requested, assist the Client Service Team with finding documentation for locations.

Qualifications

• High School Diploma.

 

Highly Preferred Education:

• Associate’s degree or Bachelor’s degree.

 

Required Work Experience:

• 5+ years of related work experience is required.

 

 

Required Skills:

• High level of organizational skills, strategic thinking, and attention to detail. 
• Excellent professional judgment and discretion.
• Excellent MS Office (Word, Excel, Powerpoint) skills.
• Excellent multi-tasking skills.
• Strong work ethic and ability to thrive in fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; excited to partner and provide support to colleagues.

 

Highly Preferred Skills:

• Business writing and editing skills are a strong plus.