Administrative Assistant, Compliance Lateral Recruiting

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Houston, Texas office of Norton Rose Fulbright US LLP is seeking an Administrative Assistant to support the Compliance Team. The ideal candidate is professional, detail-oriented and able to manage multiple projects in a fast-paced environment.

Additional responsibilities include but are not limited to:

• Respond to Compliance Lawyer and staff requests to perform conflicts of interest searches pertaining to laterals and other special projects
• Act as a liaison between the Lateral Compliance Team and the Recruiting Teams by reviewing new conflict check requests for accuracy and completeness, determining deadlines, and following-up for more information as needed
• Review and interpret documentation provided by lateral hire candidates and enter relevant data into conflicts database
• Utilize Excel spreadsheets to track progress of lateral candidate hiring and organize conflicts clearance provisos
• Maintain conflict system integrity by inputting, updating, and retiring lateral data on an ongoing basis pursuant to set guidelines
• Assist with other duties related to the resolution and clearance of the conflicts of interest issues, as assigned
• Maintain and update conflicts and client matters databases, including data clean-up projects
• Other administrative duties and special projects, as assigned

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications & Skills:

• Bachelor’s degree preferred
• At least two years of professional experience
• One year of conflicts or legal assistant experience, or similar law firm experience in a decision-making capacity, preferred
• Professionalism, personal integrity and high degree of confidentiality and discretion
• Attention to detail, accuracy, responsiveness and excellent organizational skills required
• High level of proficiency in MS Word, Outlook, and Excel required
• Preferred experience with a legal industry standard conflicts database (i.e., Elite Enterprise Conflicts Manager, Intapp)
• Demonstrate good judgment and accountability for delivering excellent service
• Possess excellent interpersonal and communications skills; both written and oral
• Strong critical thinking and analytical skills
• Ability to adapt in an ever changing environment, including the ability to prioritize
• Confident interacting with all levels of the organization, both legal and administrative
• Reliable, flexible and a can-do attitude in all situations is essential

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordan