Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience in reception and/or support of a multi-person office.

Familiarity with scheduling software and managing team calendars.

Experience planning, scheduling, or providing logistics for medium to large events.

Experience with Workday or similar workforce management platform.

Experience which demonstrates understanding of standard policies and procedures in an education setting.

Experience using Microsoft Office Suite, including MS Excel, MS Word, and Teams.

Job Description:

The Department of Horticulture at Iowa State University is currently seeking candidates for an Administrative Assistant II position. The primary responsibility of the successful candidate is to manage the operational needs of the department. This position will provide administrative support to the department chair, and provide overall assistance to the faculty, staff, and students with departmental policies and procedures.

Responsibilities include serving as the departmental liaison for several entities on campus such as FP&M, ITS, Graduate College, etc. Additional responsibilities include monitoring CALS and University deadlines for awards, travel, P&T, scholarships, etc. The Administrative Assistant will oversee and manage graduate student applications and be responsible for the graduate student appointment process. The successful candidate will also be responsible for catalog editing, class scheduling and advisor evaluations for undergraduate education. Responsibilities also include event coordination and management; public outreach media/online content management; coordination of student, alumni, faculty/staff, and stakeholder events.    

The successful candidate will possess strong organizational, time management, and multitasking skills, proficiency in office software, and excellent communication abilities. They will also be capable of working independently, solving problems effectively, and providing outstanding customer service.

With a small team of 13 tenured faculty, 8 term faculty, and 145 undergraduates, the department cultivates a family-like atmosphere that promotes personal interactions and collaboration. The role offers a wide range of responsibilities, ensuring that each day is different. This is a unique opportunity to join a dedicated and supportive team!

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

March 19, 2025

Posting Close Date:

March 27, 2025

Job Requisition Number:

R16645