Administrative Assistant

Company Description

Forever On! From the start in 2008, T5 has been focused on supporting enterprise and hyperscale customers with customized data center solutions. Today, we remain dedicated to an unrivaled level of quality that extends across the lifecycle of the core data center ranging from customized turnkey development, facilities management and data center operations to customized construction needs worldwide!

The world’s biggest companies trust T5 with their data center operations.

At T5, our success is fueled by our team. With over 400 engineers, technicians and professional staff, we’re proud to foster an inclusive culture of excellence and progression that’s dedicated to serving our customers.

• Commitment to Diversity & Military Veterans
• Battle-Tested Leadership Experience
• 100% Data Center Focused
• Owner-Operator Mindset

Job Description

The Administrative Assistant will perform administrative duties for T5 Construction Leadership (EVP, SVPs). This is an on-site position.

RESPONSIBILITIES

• Handle clerical, administrative, and executive support duties, including those of a confidential or sensitive nature
• Maintain, manage, and communicate daily schedules and appointments; organize and prioritize meetings / appointments based on direction from EVP/SVP
• Coordinate and prepare materials for meetings, conference calls, project submissions, and other events
• Receive, screen, prioritize, and respond to email and other correspondence with minimal guidance • Serve as liaison between EVP/SVP and external and internal parties on administrative and scheduling-related responsibilities
• Coordinate travel arrangements, off-site meetings, and customer events, as directed
• Prepare travel and other expense reports through Concur and monitor reimbursements
• Provide travel coordination and expense report assistance to other executives as directed
• Conduct and summarize research, as needed, on a variety of industry topics
• Proofread executive letters, proposals, contracts, and presentations and edit, as directed
• Compile, analyze, and summarize statistics and data into presentation formats
• Draft, finalize, and distribute internal and external communications from the EVP/SVPs
• Maintain databases and / or spreadsheets to support internal business priorities
• Answer, screen, and route incoming telephone calls
• Provide back-up support for Office Administrator, as needed
• Handle special projects, as assigned
• Remain open and willing to assist with other assignments as directed by Leadership

Qualifications

EDUCATION AND EXPERIENCE

• Bachelor’s degree or higher, required
• Minimum 5 years experience providing executive or senior level administrative support at a private equity, investment banking, real estate development firm, construction, or law firm, preferred
• Exceptional Microsoft PowerPoint and Outlook skills, required
• Proficiency with Microsoft Office (Word and Excel), required
• Familiarity with Concur Expense Management, preferred

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES

• Handle confidential information in a sensitive and professional manner, required • Interact professionally with all levels of the organization, required
• Manage changing needs and priorities accurately and professionally, required
• Work independently with limited direction, required • Excellent verbal, written, and interpersonal communication skills, required 2
• Ability to be at work on time, and complete assignments on time, required
• Willingness to provide support outside of standard business hours, required
• An energetic self-starter with a “can-do / whatever it takes” attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required
• Experienced professional with high degree of attention to detail and strong time management skills, preferred
• Someone who is comfortable with ambiguity and can juggle many competing priorities at once, preferred
• Someone who is resourceful, conscientious, and takes personal pride in their work, preferred
• Expected to work at T5 Headquarters office 5 days a week

Additional Information

BENEFITS

• Per Diem if traveling
• Bonus eligible 
• Benefits: Medical, dental, vision, 401k w/ match
• PTO and Paid Holidays

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to per