ADMINISTRATIVE ASSISTANT II - 80081456

Requisition No: 846990 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80081456

 Pay Plan: Career Service

Position Number: 80081456 

Salary:  1,462.60 Bi-weekly 

Posting Closing Date: 03/03/2025 

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The Department of Juvenile Justice salutes our heroes. 

We are honored to have the opportunity to support our nation’s veterans and their families. 

 We value the service given to our country and support the hiring of service members and military spouses.  

 

 

 

CANDIDATE PROFILES MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING SUPERVISOR'S NAME AND PHONE NUMBER 

 

LOCATION, CONTACT AND SALARY INFORMATION:

Location:  Knight Building, 2737 Centerview Drive, Tallahassee, Florida 32399

Contact Person:  Princilla Brown-Jefferson, (850) 717-2625 

Starting Salary:  $1,462.60 Bi-weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

 

DESCRIPTION

This position provides direct support to the Bureau Chief of Contract Management. 

This is independent work assisting management in the coordination of administrative tasks and/or assignments which are complex in nature and very broad in objective with integration of diverse functions, but not limited to, correspondence, purchasing commodities and services, property inventory management, payment processing, and the completion and maintenance of all personnel-related documents and files.

 

DUTIES AND RESPONSIBILITIES

This position is responsible for the administrative functions of the Bureau of Contract Management. The position will act as an official Finance & Accounting, Purchasing, General Services, Communications and Human Resources Liaison for the Bureau, ensuring all policies and procedures related to these areas are communicated to bureau staff and adhered to as outlined in policy. As part of these roles, the position will review, update, and sign off on all property inventories for the Bureau; perform yearly inventory reconciliation, handle surplus property activities, and prepare all necessary documents for filing with General Services.

The position will be responsible for preparing all purchasing requisitions in MyFloridaMarketPlace - Following up to ensure Purchase Orders are issued and goods/services are received, authorizing payment to vendors, and maintaining documentation to support all bureau purchases. In this role, the position will monitor terms of contracts and ensure that renewals are completed timely.

As Human Resources Liaison for the Bureau of Contract Management, the position will prepare and coordinate all personnel actions in People First, maintain personnel files, keep up-to-date position descriptions for all bureau staff, submit classification packages, prepare hiring packages in the Human Resource Employment System (HRES), and assists bureau staff with personnel-related questions and issues.

The position will assist in reviewing administrative activities, coordinating special projects or activities to ensure the integrity of the product and maintain a team-oriented environment, and will provide administrative support to the Offices of Administration, as required. 

Performs other related duties as required.

 

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of administrative principles and practices, office procedures and practices, and methods of data collection.