Temporary Administrative Assistant - Office of Admissions - (UTEMPS)

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is December 18, 2026.

Purpose

Assist with the processing of undergraduate and graduate admissions credentials, including, but not limited to, permanent resident cards, domestic and international transcripts, and English proficiency requirements. Perform additional duties as assigned.

Responsibilities

• The position will review, verify, and process a variety of admissions application credentials. Responsibilities include transcript verification, GPA calculation, data entry.

• And assisting with other assigned duties as needed. This position requires a high level of accuracy, attention to detail, and proficiency in data entry.

Required Qualifications

High school diploma or GED.   Three years of administrative/clerical experience. Must have access to a laptop or PC and a reliable internet connection.  The successful candidate must be able to work effectively with minimal supervision, demonstrate strong time management and organizational skills, be professional, responsible, reliable, focused, great attention to detail, communicate clearly and effectively, learn quickly, follow instructions, respond positively to feedback, and remain focused while completing repetitive, assigned tasks.

Preferred Qualifications

2 years (60 semester hours) of college credit More than 3 years of clerical work experience Student records experience with confidential information.

Hourly Rate

$20.00

Working Conditions

• Attire: Jeans

• Use of manual dexterity, Repetitive use of keyboard at a workstation.

Work Shift

• Hours per week - 29

• The work hours are from 8:00 a.m., to 5:00 p.m.

• After the first few weeks of training, work may be done in the evenings, and possibly weekends.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.