Scheduling & Office Services Coordinator (BILINGUAL SPANISH)

Location: New York, NY (Onsite)

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Duration: 3-Month Contract (Maternity Leave Coverage)

Pay Rate: $23-$26/hr

About the Role

Our client, MirRam Group, is seeking a highly organised and professional Scheduling & Office Services Coordinator to support daily operations in their New York City office. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating schedules and logistics, and takes pride in keeping business operations running smoothly.

As the first point of contact for many internal and external stakeholders, you will play a critical role in managing executive calendars, coordinating meetings and travel, and providing administrative support to ensure the team operates efficiently.

Key Responsibilities

• Manage and maintain complex calendars for the NYC team, scheduling meetings and coordinating daily priorities
• Coordinate internal and external meetings, client events, lobby days, and business gatherings
• Plan and organise travel arrangements, including detailed itineraries and meeting logistics
• Act as a liaison between multiple executives, departments, and office locations
• Answer phones, respond to inquiries, and draft professional correspondence
• Provide administrative support for client meetings and internal team events
• Prepare reports, presentations, documents, and other business materials
• Maintain confidential records and organise electronic filing systems
• Track follow-up items and ensure commitments and deadlines are met
• Support special projects and additional administrative initiatives as needed

Qualifications

• 1-3 years of administrative, office coordination, scheduling, or clerical experience
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong organisational and time-management skills
• Ability to prioritise and adapt in a fast-paced environment with changing schedules
• Professional communication skills, both written and verbal
• High level of reliability, discretion, and attention to detail
• Bilingual Spanish preferred

Ideal Backgrounds

• Administrative Assistant
• Office Coordinator
• Executive Assistant
• Receptionist
• Office Administrator
• Scheduling Coordinator

Why Apply?

• Gain experience with a respected organisation in a highly visible role
• Exposure to executive-level scheduling and operations
• Collaborative and professional team environment
• Competitive hourly pay
• Potential to expand your administrative and coordination experience in a dynamic setting

Interview Process

• 1st Round: Virtual interview with Director of Operations
• 2nd Round: Onsite interview

This is an excellent opportunity for a detail-oriented administrative professional who enjoys managing schedules, coordinating events, and serving as a key support resource for a busy team.

This is a Contract position based out of New York, NY.

The pay range for this position is $23.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New York,NY.

This position is anticipated to close on Aug 31, 2026.

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