Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Top Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Join Northrop Grumman on our continued mission to push the boundaries of possible across land, sea, air, space, and cyberspace. Enjoy a culture where your voice is valued and start contributing to our team of passionate professionals providing real-life solutions to our world’s biggest challenges. We take pride in creating purposeful work and allowing our employees to grow and achieve their goals every day by Defining Possible. With our competitive pay and comprehensive benefits, we have the right opportunities to fit your life and launch your career today.

Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to support the Artificial Intelligence and Analytics (AI&I) department onsite in Woodland Hills, CA and interfaces with other campuses within the broader OU.  This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal, and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a Department Manager and his team.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. Keys to success include:

• Working well under pressure.

• Ability to solve problems independently.

• Completing requirements in a fast-paced, multifaceted team environment.

What You'll Get to Do:

• Coordinate business meetings, both internal as well as for Customers and VIPs. This includes ordering and setting up food for the attendees and post visit clean-up.

• Manage the Manager and the team’s calendar, coordinating agendas for customer and VIP visits, and interfacing with Customer.

• Arrange visitor badging and receive visitors including customers and other contractors.

• Coordinating receipt of customer clearances and administering customer badging process.

• Arrange, maintain, and modify the Manager’s schedule and associated departmental activities.

• Assist the Manager and team with making travel arrangements and submitting expense reports.

• Handle confidential business matters and maintain effective and efficient organization of administrative requirements.

• Prepare correspondence.

• Set up conference calls and VTCs; transfer data between networks; and handle information requests.

• Make and adjust travel arrangements and complete expense reports.

• Coordinating staff meetings; answering telephones, screening calls, forwarding messages, and maintaining a filing system.

• Provide some administrative support for programs that report to the Director.

• Use Microsoft Office to produce high quality reports, presentations, or other documents.

• Use the Northrop Grumman travel system (Concur) to make travel arrangements and process expense reports.

• Support other admin assistants as needed.

• Follow-up on actions on behalf of the director and perform other tasks as directed by the director.

Basic Qualifications:

• High School Diploma with a minimum of 6+ years’ additional education and/or professional relevant experience.

• Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).

• Experience coordinating Outlook calendars, conference call, and shared link applications.

• Prior experience coordinating both on and off-site meetings and/or events with customers, including ordering, receiving an