Legal Assistant

Company Description

Treace’s mission is to be the leader in the surgical treatment of bunions by establishing the Lapiplasty® System as the standard of care. We are committed to operating our business with the highest standards of ethical conduct. We intend to exceed our customers’ expectations through an innovation-driven, high-velocity approach to solving treatment and surgical problems. With our products and services, our mission is to assist foot and ankle surgeons in improving patient outcomes and reducing healthcare costs, while providing rewarding experiences and opportunities for our employees and stakeholders.Treace’s mission is to be the leader in the surgical treatment of bunions by establishing the Lapiplasty® System as the standard of care. We are committed to operating our business with the highest standards of ethical conduct. We intend to exceed our customers’ expectations through an innovation-driven, high-velocity approach to solving treatment and surgical problems. With our products and services, our mission is to assist foot and ankle surgeons in improving patient outcomes and reducing healthcare costs, while providing rewarding experiences and opportunities for our employees and stakeholders.

Job Description

The Legal Assistant will support the Legal Department and Chief Legal and Compliance Officer with day-to-day administrative and legal duties. This role will aid in the coordination of department operations, and the management of resources to facilitate organizational effectiveness and efficiency by leveraging administrative systems, procedures, policies, and monitoring administrative projects. Candidate will have regular exposure to sensitive and confidential information requiring considerable use of tact, diplomacy, discretion and judgment.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Provides administrative support for the Chief Legal and Compliance Officer and Deputy Chief Counsel and Assistant Corporate Secretary, including preparing communications, maintaining schedules, calendars, meeting and conference coordination, travel coordination, and submitting business expenses.
• Calendar Management and Coordination: Maintain a calendar of Legal Department Meetings, Society Meetings, and other ongoing commitments as well as respond to meeting requests, draft, and maintain meeting minutes as requested, and providing reminders in a timely manner.
• Documents, Spreadsheets, and Presentations: Draft brief correspondence of a routine nature, prepare and edit presentation materials for senior-level meetings and training of business stakeholders, reports, forms, and documents, sometimes with limited direction. Demonstrates effective cultural sensitivity in titles and names and superior usage of grammar, formatting and identifying errors.
• Provide support for activities of the Deputy Chief Counsel & Assistant Corporate Secretary including Committee and Board meeting logistics and administrative support for Board members related to their service on the Board.
• Edit, organize, use and manage documents and reports in a number of systems, including BoardVantage (an online board communications portal), File 16 (a tool for file Section 16 reports with the SEC), and ActiveDisclosure (a tool for preparing proxy statements, periodic financial reports and other filings with the SEC).
• Develop effective professional relationships and partnerships with internal and external stakeholders and organizations, including the company’s executive leadership team.
• Update and maintain various records and documents for the Legal Department, including contracts, securitization documentation, NDAs, vendor contracts/SOWs, and amendments. Maintain an efficient documentation, filing, and contract lifecycle management system.
• Assist VP, Intellectual Property Counsel with filing of new patent applications and declarations.
• Performs a wide range of clerical duties such as providing timely information to callers, composing and typing routine correspondence, scanning, copying,  equipment maintenance, and processing mail and shipping.
• Make high-level contacts of a sensitive, complex and highly confidential nature inside and outside the company.
• Works independently, anticipating next steps, taking initiative, exercising discretion and sound judgment to ensure the Chief Legal and Compliance Officer is well-prepared for all elements of daily and weekly schedule.
• Maintain a safe and secure working environment.
• Perform other duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational, project management, and multitasking skills to manage multiple competing matters, set own work priorities, meet required work deadlines, and follow-up on outstanding requests.
• Strong Knowledge of appropriate software, incl