JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator

What this job involves:

As a Facilities Coordinator at JLL, you will provide general overall facility management services including continuous monitoring of the office and facility to ensure seamless daily operations. You'll work closely with property managers to handle routine property management operations, including procurement of property supplies and services, issuing work orders and managing Corrigo, supporting the onsite FM and Engineering Team, managing service contracts, and processing specific accounts payable and accounts receivable. Your role is essential to maintaining operational excellence, as you'll act as an interface with clients, visitors, and guests while providing direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work within the client environment with minimal disruption. You'll assist the Facility Management Team with tactical planning, coordinate special events in support of the client or JLL, provide support for meetings and conference room reservations, and properly administer all security systems. Through your organizational skills and customer service orientation, you'll ensure appropriate follow-up with customers, assist with budgetary requests and analysis, and contribute to JLL's commitment to delivering comprehensive facility management services that enhance client satisfaction and operational efficiency.

What your day-to-day will look like:

Facility Management Support and Operations:

• Provide general overall facility management services including continuous monitoring of office and facility to ensure optimal operational conditions.

• Assist Facility Management Team with tactical planning for the team's goals and objectives to support strategic priorities.

• Provide facility-specific assistance to the project management team as needed or requested for successful project execution.

• Manage and maintain small facility management tasks as assigned to support daily operations and client needs.

• Coordinate special events in support of the client or JLL to ensure professional execution and positive experiences.

• Act as an interface with the client, visitors, and guests while maintaining professional and welcoming environment.

Property Management and Procurement:

• Work with property managers to handle routine property management operations for efficient facility administration.

• Manage procurement of property supplies and services to ensure adequate inventory and timely delivery.

• Process specific accounts payable and accounts receivable in accordance with established procedures and timelines.

• Assist with budgetary requests, analysis, and reporting to support financial planning and decision-making.

• Assist with researching, analyzing, and reporting budget variances for effective cost management and accountability.

Work Order and Systems Management:

• Issue work orders and manage Corrigo to ensure timely and accurate tracking of maintenance requests and completion.

• Support the onsite FM and Engineering Team with administrative coordination and communication.

• Manage service contracts to ensure vendor compliance and quality service delivery.

• Properly and effectively administer and maintain all security systems for facility safety and access control.

• Ensure appropriate follow-up with customers regarding work orders and service requests for satisfaction and resolution.

Scheduling and Coordination:

• Assist with the coordination and scheduling of maintenance activities to minimize disruption and ensure timely completion.

• Provide support for meetings and conference room reservations as needed and directed to facilitate business operations.

• Coordinate with vendors, facilities staff, and service providers to schedule work efficiently.

• Ensure work is coordinated within the client environment with minimal disruption to daily operations.

• Manage calendars and schedules to optimize resource utilization and service delivery.

Vendor and Stakeholder Communication:

• Provide direction and information to vendors, facilities staff, and service providers as required t