Senior Staff Accountant

Description

SUMMARY: National Capital Treatment & Recovery, formerly Phoenix House, a nonprofit substance use treatment facility in Arlington, VA is hiring for a full-time Senior Staff Accountant. This position is responsible for posting cash/investment activity, maintaining Fixed Assets, recording General Ledger entries for revenues and expenses, managing monthly cost reimbursement programs billing, reconciling assigned balance sheet accounts, and assist with other month-end/year-end closing tasks as assigned. This position is a full-time, M-F 9am-5:30pm, salaried position with full benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Posting of cash/investments

• Reconcile cash daily to bank activity and update shared files with billing team to post payments.
• Daily match of all credit card receipts to batches processed.
• Deposit checks and cash including self-pay, insurance, donation, and other checks.
• Record payments in cash logs and match with all activities in the banks for deposits of cash, checks, and credit cards.
• Maintain cash log file that allows easy access for audit trail or account reconciliation.
• Prepare monthly reconciliation for all cash and investment accounts.

Maintaining the Fixed Asset system

• Process acquisition of all new assets and the removal of disposed assets.
• Post monthly depreciation for fixed assets. 
• Run the required reports after posting depreciation to balance Fixed Assets.

Responsible for Company Purchase Cards 

• Collect the approved credit request forms, and receipts from staff.
• Prepare a monthly expense report to upload to the General Ledger for each company card.
• Maintain all statements, reports and receipts for audit trail or account reconciliation.

Managing Cost Reimbursement Programs

• Review monthly program expenses and prepare invoice/support to be submitted for reimbursement.
• Ensure timely payment by the funder for reimbursement requests.
• Maintain schedules of program spending compared to approved budget to share with key personnel.

Assisting with month-end and year-end closing

• Prepare assigned reconciliations of balance sheet accounts monthly.
• Review financial statements for accuracy and analyze any significant variances to be shared with Finance Team and other key personnel.
• Generate and disseminate monthly financial statements. 
• Prepare various audit schedules as required.
• Will serve as backup for Assistant Controller approving AP invoices in bill.com and other tasks as needed. 

Monthly Reporting

• Update Patient Assistance and Young Adult Treatment Fund Trackers for patient grants provided.
• Complete Development report and reconcile to General Ledger including Contributions, Releases, Investment Earnings.
• Complete monthly Key Metrics Report for Management Team.
• Complete monthly Finance Committee Report.
• Prepare other monthly reports as requested. 

Responsible for maintaining ethical standards and continued professional growth

• Abide by Program and PHMA policy and procedures. 
• Ensure all CARF standards are instituted and maintained.
• Continues professional growth by attending workshops, trainings and staff in-service trainings to increase skill and knowledge and to set appropriate example for staff.
• Maintains professional boundaries with staff and clients.
• Performs other duties as assigned by supervisor, to include serving as backup for Accounts Payables.

QUALIFICATIONS: 

• Bachelor’s Degree in Business and/or Accounting required, Master’s preferred
• Four or more years of experience in an accounting department 
• Experience with General Ledger maintenance a meeting deadline
• Demonstrated negotiation and problem-solving skills
• Experience working with healthcare preferred
• Non-profit experience preferred 

KNOWLEDGE AND SKILLS:

• Strong computer knowledge, including Microsoft Word, Microsoft Excel, record keeping and general office methods
• Must have problem solving skills and a high degree of self-motivation
• Must be organized and able to prioritize duties and tasks
• Ability to work in a fast-paced environment in a team setting
• Strong analytical ability
• Excellent communication skills
• Significant experience with computers and software with special emphasis in the Windows environments and the ability to quickly learn new software packages
• Expe