Accounting Technician

The Position

Title: Accounting Technician

Position Type: Full time

Requisition No: 24054

Category: Classified

Supervisor: Controller/Executive Director of Finance

Last Updated: March 2024

Job Purpose: General accounting, analysis, and financial reporting for Calbright

Location: Remote - Sacramento, CA

Salary Range: The beginning salary range for this position is Range CL-18, (Steps 1-3) $67,386.24 - $74,305.95.

The first review of applications shall occur on approximately May 6, 2024.

Position Overview

Under the direction of the Controller/Executive Director of Finance, performs a variety of tasks related to processing and generating payments to vendors, contractors and consultants for the District's goods and services. The Accounting Technician also reviews, researches, updates and maintains records of all accounts payable transactions.

Essential Job Duties and Responsibilities 

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

• Receives, reviews, and reconciles invoices and purchase requests and purchase orders submitted for payment to ensure that goods ordered have been satisfactorily received before payment is processed.
• Reviews, analyzes and matches invoices and contracts for consistency with purchase order pricing and computation of amounts due; captures any refunds or adjustments indicated, and posts any credits and/or changes to the proper District accounts.
• Coordinates with the college's vendors, consultants and departments to manage and resolve invoice inconsistencies regarding budget information, charges, coding and other documentation data.
• Examines travel claims for completeness and accuracy of computations, and processes claims for payment.
• Review, approve and enter data for various transactions processed into the automated system for payment, organizes records, and updates and maintains the purchasing database as required.
• Provides guidance to the college and District employees on the completion of various Accounts Payable related documentation including; requisition and budget transfer forms.
• Reviews support for expense and travel reimbursements and ensures payments are sent
• Prepares various Accounts Payable related reports.
• Develop and track accounts payable documents and correspondence.

• Perform other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

• Knowledge of methods, procedures and terminology used in accounting work.
• Knowledge of California Education Codes and Regulations
• Knowledge of Governmental Accounting
• Knowledge of Systems Analysis
• Ability to process and record accounting transactions accurately.
• Review and verify requisitions, invoices, reimbursements and other documents.
• Maintain accurate financial and statistical records.
• Assemble, organize and prepare data for records and reports.
• Compare numbers and detect errors efficiently.
• Calculate arithmetic computations with speed and accuracy.
• Develop timelines and organize, oversee, and coordinate departmental activities.
• Design and implement procedures. 
• Ensure compliance with accounting standards and state/federal reporting requirements. 
• Understand financial records, reports and technical and legal materials and make appropriate recommendations.
• Interpret and apply laws, regulations, ordinances, procedures and policies. 
• Comply with laws, regulations, and professional practices governing personnel program services and operations.
• Understand and carry out complex instructions in both ora