Administrative Specialist (AAS,EII)

Under general direction the Administrative Analyst will provide support within the Student Health Center.

Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions.

• Conduct analysis from a strategic and operational perspective, initiating, analyzing, and utilizing efficient workflows and enhance the system’s use for the department. 
• Develop procedures and provide training for the proper department staff. 
• Independently prepare legislative, systemwide, and grant compliance reports in compliance with individual reporting requirements.
• Oversee documentation processes.
• Annually review campus and CSU system policies and guidelines.
• Update unit procedures, accordingly, implementing changes and providing training to department personnel as appropriate.
• Facilitate the annual review process for department manuals, including unit manuals. 
• Disseminate updated materials and coordinate training if required.
• Lead related committees.
  Ensure compliance with applicable regulations or requirements governing the program.
• Serve as a liaison to outside agencies or entities related to the program.
• Administrative Operations and Coordination: Financial analysis, planning, and fund management, Budget analysis, Accounting and administration. Human resources and faculty relations. Systems planning, development, and administration. Office automation planning and coordination. Facilities planning and administration. Contract administration. Construction coordination. Emergency services and coordination. Event planning and coordination. Publications development and coordination; and university development functions.
• Analyze, design, implement, and evaluate various administrative systems to support organizational unit operations.
• Advise management on policies and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals.
• Act as an internal and external resource on policy and procedural matters.
• Lead or coordinate projects involving the management of external parties.
• May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
• The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
• At the direction of appropriate administrator, may provide support to other areas/department withing functional area/departments as needed.
• May provide lead work direction to support staff.
• Other duties as assigned.
  
  

• Three (3) years of related office work experience
• Two (2) years of work experience in Health Wellness Center or related area.
• Bachelor's degree in Business Administration, Public Administration or other related degrees.
• Prior experience with coordinating processes and procedures or related field highly preferred.
• Prior experience in a CSU or in another higher education setting preferred.

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• Knowledge of and ability to apply fundamental concepts.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working kn