Accounts Receivable Specialist

Description

JOB SUMMARY 

Malibu Acceptance, LLC is seeking an AR/Job Cost Accountant Specialist to join our team. Must be able to communicate with customers and keep detailed information on accounts. Previous experience preferred. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Key Responsibilities and Duties

Accounts Receivable & Customer Interaction

• Monitor a segment of the AR aging report for past-due accounts.
• Contact customers via phone and email to collect payment on outstanding invoices.
• Accept customer calls and requests, create and update customer information.
• Communicate with operations team and management regarding customer hold status.
• Monitor customer credit limits and update the system as needed.
• Post customer payments in the ERP system and deposit checks received via desktop deposit.

Billing & Job Costing

• Prepare monthly AIA construction billing and Lien Releases.
• Prepare prequalification packages and request insurance COIs for new job starts.
• Job cost by completed areas based on labor paid and job Schedule of Values (SOV).
• Resolve invoice discrepancies and adjust/reconcile customer accounts.
• Research differences in materials and labor that affect job costing in the RFMS ERP.

Collaboration & Communication

• Interact positively and proactively with all departments and satellite operations to ensure accurate information in the billing process.
• Facilitate special projects as needed to support team goals.

Technical Skills & Qualifications

• Proficiency in Microsoft Office, particularly Excel.
• Experience with AIA billing and OCIP/CCIP registrations; familiarity with RFMS software is helpful.
• Strong detail orientation, quick learning ability, and effective multitasking skills.
• Ability to work independently as well as part of a team, with professional communication skills.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent 
• 2 years prior AR/Collection experience preferred 
• Expertise with MS Office applications, especially Excel.
• Excellent interpersonal, verbal communication, organizational and writing skills.
• Knowledge of operation of standard office equipment.
• High level of problem-solving ability including independent judgment and decision-making skills.
• Excel – solid experience with excel including putting together basic formulas
• Pride – you should truly take pride in your work and not just show up to collect a paycheck.
• Teamwork – the ability to help others throughout the company, as well as our customers, is vital.
• Strong work ethic and sense of discipline.
• Flexibility, adaptability, and customer service orientation.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to p