Accounts Payable Technician - PW034

Are you a driven and detail-oriented professional with a working knowledge of GAAP and invoice processing procedures?

Do you have a strong ability to research and problem solve?

Come join DGS as a Accounts Payable Technician!

Title: Accounts Payable Technician - PW034

State Role Title: Administrative & Office Specialist III

Hiring Range: $44,000 - $55,000

Pay Band: 3

Agency: Department of General Services (DGS)

Location: Washington Building

Agency Website: dgs.virginia.gov

Recruitment Type: General Public - G

The DGS Fiscal Office is seeking a driven and detail-oriented candidate to serve as a Accounts Payable Technician. 

The DGS Fiscal Office maintains Agency financial documents and accurately and promptly processes documents, reports, and transactions to ensure compliance with the Virginia Prompt Payment Act and applicable federal, state, and agency policies, procedures, and guidelines. As part of the Accounts Payable Unit, the AP Technician will perform accounts payable duties for assigned agencies and ensures all payments are made in compliance with the Virginia Prompt Pay Act and applicable DGS and Department of Accounts policies and procedures.

Job duties include, but are not limited to:

• Input and process vendor invoices and other transactions in the financial accounting system in accordance with the Virginia Prompt Pay Act and other DGS and DOA policies and procedures.
• Accurately prepare and maintain fiscal records in a manner that allows for immediate retrieval for fiscal inquiries and internal and external audits.
• Utilize financial accounting systems to research and respond to fiscal inquiries.
• Reconcile vendor statements on a monthly basis.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, DGS is a qualifying employer for the Public Service Loan Forgiveness Program.   

This position will be located in Richmond, Virginia and must report on-site. This position is eligible for a hybrid telework schedule (telework up to 2 days/week) after 6 months of satisfactory performance.

Minimum Qualifications

• Experience with office procedures, data entry, and record maintenance.
• Working knowledge of invoice processing policies and procedures, including three-way matching, approval workflows, and account reconciliation.
• Working knowledge and experience with basic accounting/bookkeeping and Generally Accepted Accounting Principles (GAAP), including how AP entries effect the General Ledger and how to read a chart of accounts.
• Ability to perform detailed work with numerical data and accurately make mathematical calculations.
• Ability to research thoroughly and accurately.
• Ability to manage multiple work assignments within established timeframes.
• Ability to work well independently and as part of a team.
• Excellent customer service skills.
• Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
• Skill in use of PCs, including experience with spreadsheets.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must also pass a criminal background check.

Additional Considerations

• Experience processing Accounts Payable transactions.
• Knowledge of Commonwealth of Virginia fiscal policies and procedures, including accounts payable and cash disbursement policies and procedures and the Prompt Pay Act.
• Experience with Cardinal Financials
• Experience with eVA Procurement.
• Experience with Oracle Cloud or PeopleSoft ERP financial soft