Job Description

SUMMARY:

Provides accounts payable and administrative support to Campus Business Services. Processes invoices in compliance with university and accounts payable policies. Provides general administrative support for Campus Business Services.

JOB DUTIES/RESPONSIBILITIES: 

Provides support to the Budget and Accounting Coordinator.

Administrative Duties-

• Screens and routes incoming calls, providing answers to routine questions.

• Resolves problems, information requests, and determines the compliance of reimbursement requests. Advises affected staff of proper procedures.

• Assists with reviews, reconciliations, and approvals of monthly purchasing card invoices and statements. Works with directors and managers to verify receipts, apply charges to the correct accounts, and to research and reconcile suspect charges.

• Assists with weekly ABC reports for all catering events with alcoholic beverages.

• Maintains information for annual benchmarking and ABC reports.

• Resolves problems, information requests, and determines the compliance of reimbursement requests. Advises affected staff of proper procedures.

Financial Support-

• Manages accounts payable and financial functions for Campus Business Operations.

• Analyzes, audits, and reconciles vendor statements and invoices to ensure compliance with university policies and procedures.

• Research and problem-solves with vendors and staff on a daily basis regarding payment requests, cash deposits, and journal vouchers.

• Prepares invoices for payment.

QUALIFICATIONS:

Knowledge, skills & ability:

• Ability to maintain confidentiality of sensitive information.

• Ability to work independently, and apply critical thinking and problem-solving skills in a busy and dynamic team-oriented environment

• Ability to work with little supervision

• Ability to provide a high level of customer service to diverse internal and external constituencies

• Ability to multi-task and adapt to changing situations

• Ability to enter data and work accurately, with attention to detail.

• Ability to communicate, verbally and in writing, with tact and diplomacy.

• Ability to prioritize work assignments with strong time management and organizational skills

• General knowledge of Microsoft Office Suite; ability to learn new software

• General knowledge of accounts payable/cash deposits/journal voucher procedures

EDUCATION & EXPERIENCE:

• High school diploma or GED

• 2 years of administrative support experience required

• 1-year accounts payable experience preferred

WORK SCHEDULE:

• Part-Time; Non-exempt

• 24 hours per week; schedule will vary based on needs.

SALARY STRUCTURE:

Pay Grade 3 (Hiring Range $16.81 to $21.22 per hour)