Accounts Payable/Receivable Administrator

Description

The Accounts Payable/Accounts Receivable Administrator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Responsibilities also include preparing, posting, verifying and recording customer payment, misc. A/R transactions, collection calls and reports for management.

Essential Functions of the Position

Specific A/P duties and tasks that will be performed as part of this role: 

· Reconciles processed work by verifying entries and comparing system reports to balances

· Charges expenses to proper accounts and cost centers by analyzing invoice/expense reports; recording entries

· Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice or payment discrepancies and documentation

· Ensures credit is received for outstanding memos

· Issues stop-payments or purchase order amendments

· Processes employee reimbursement amounts by verifying expense reports

· Reports sales taxes by calculating requirements on paid invoices

· Protects organization’s value by keeping information confidential

· Other duties as required by finance/accounting department

Specific A/R duties and tasks:

· Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable, including month end close procedures.

· Maintains and updates customer files, keeping all relevant information current.

· Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts, and contacts delinquent accountholders to request payment.

· Create reports regarding the status of customer accounts as requested.

· Protects organization’s value by keeping information confidential.

· Other duties as required by finance/accounting department.

Requirements

 Position Requirements

Formal Education and Certification

· High School Diploma, GED or equivalent required

· Accounts payable or accounts receivable experience preferred

· Associate / Bachelor’s degree in accounting, finance, or related field a plus

Skills & Experience

· Excellent verbal and written communication skills

· Ability to work independently and in a fast-paced environment

· Must interact professionally with customers and suppliers

· Excellent organizational skills and attention to detail Thoroughness

· Data entry skills

· Microsoft Office (word and excel)

This position will be working out of our Livonia, MI headquarters.