Accounts Payable Manager

Job DetailsLevel: ManagementJob Location: CHQ - Overland Park, KS 66211Position Type: Full TimeJob Category: AccountingSUMMARY

Airshare is a company that values its people and recognizes their contributions to the success of the organization.  We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations.  Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip.  The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture.

 

The Accounts Payable Manager is responsible for leading and overseeing the full accounts payable function, ensuring timely and accurate processing of vendor invoices, payments, and financial records.  This role manages the daily operations of the AP team, drives process improvements, ensures compliance with company policies, and supports the accounting department in maintaining accurate and reliable financial information.  This position requires working in the Corporate Headquarters office, located in Overland Park, KS.  This is not a remote or hybrid role.
 
 

ESSENTIAL DUTIES


Leadership & Oversight


Supervise, mentor, and develop the Accounts Payable team, ensuring high performance, accuracy, and adherence to deadlines
Establish and maintain AP policies, procedures, and internal controls to support efficient and compliant operations
Monitor workload distribution and adjust processes to support a high‑volume, fast‑paced environment


Accounts Payable Operations

Oversee vendor setup and maintenance, including W‑9 collection, 1099 reporting requirements, and compliance with company standards
Manage the routing, review, and approval of invoices to ensure accurate coding and timely entry into the NetSuite accounting system
Review and monitor accounts payable aging, ensuring timely vendor disbursements and resolution of outstanding items
Oversee vendor file management, statement reconciliations, and communication with vendors to resolve discrepancies
Approve month‑end AP reconciliations, accruals for recurring vendor bills, and documentation of extraordinary expenditures


3‑Way Matching & Operational Coordination

Ensure accurate and timely 3‑way matching of maintenance, training, and trip‑related invoices
Partners with the parts manager and other operational leaders to resolve purchase order discrepancies
Oversee weekly uploads of maintenance payables and ensure proper integration into the accounting system
Monitor unmatched purchase orders through Corridor and NetSuite, ensuring timely follow‑up and resolution
Support the processing of fuel and trip expenses matching to trip records


Financial Reporting & Month‑End Responsibilities

Oversee monthly amortization of prepaid training expenses and other assigned prepayments
Review and approve engine program hour reporting and related accruals
Support the month‑end close process, including AP‑related reporting from the Corridor maintenance system


Corporate Credit Card & Expense Management

Manage administration of corporate credit cards and Concur expense tracking
Oversee bank communications, fraud dispute resolution, credit limit monitoring, and new card requests
Ensure proper user setup, training, and ongoing support for Concur users


Audit Support & Compliance

Lead the preparation and collection of AP documentation required for annual financial audits
Ensure compliance with internal controls, accounting policies, and regulatory requirements


Other Responsibilities

Identify and implement process improvements to enhance efficiency and accuracy
Collaborate with cross‑functional teams to support company initiatives
Perform other duties as assigned



QualificationsQualified candidates will have 5+ years of progressive accounts payable experience, including at least 2 years in a supervisory or management role.


Demonstrated success managing AP operations in a high‑volume, fast‑paced environment
Strong proficiency in Microsoft Excel and standard Office applications
Excellent organizational skills with the ability to prioritize workload while maintaining strong attention to detail
Effective communication skills, both oral and written
Ability to work independently while fostering a collaborative team environment
Ability to prioritize workload while maintaining attention to detail
Effective communication skills – both oral and written
Ability to work independently & as part of a team
NetSuite accounting system experience is a plus
Concur credit card tracking system experience is a plus


 

BENEFITS AND PERKS


Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the fi