Accounts Payable Coordinator

Headquartered in New York with a nationally-scaled platform, RXR is a 450+ person, vertically integrated investment manager with expertise in a wide array of value creation activities, including acquisitions, asset and portfolio management, property operations, development, construction, leasing, and technological innovation. RXR is an active investor in real estate credit, rental housing, commercial property, and property technology through value-added and opportunistic investment strategies.

RXR is looking for an Accounts Payable Specialist (RXR Construction Services LLC).   The Accounts Payable Specialist is responsible for the complete, accurate, and timely processing of all invoices, employee expense reimbursements and other payment requests while providing courteous, timely, and accurate support services to both internal and external customers.   All of this is to be done in a manner consistent with the Vision, Mission, and Values articulated in the Company’s Core Ideology.

 

Responsibilities: 

• Safeguard the company assets
• Responsible for processing large volume of check disbursements and ensure proper payments to suppliers, contractors, and subcontractors for approved invoices
• Diligent in confirming check disbursements correspond with funding receipt
• Manage Positive Pay process
• Update and maintain Vendor Payment information, Insurance compliance
• Set up new vendors in the accounting system
• Data entry of all overhead invoices, employee expense reimbursements, some project related invoices and other payment requests into the accounting system
• Review invoices, employee expense reimbursements and other payment requests for proper approvals, sales tax, mathematical calculations, duplicate payments, and proper supporting documents (ex. receipts for expense reimbursements, work order tickets; etc.).
• Preparation of vouchers when necessary for invoices, employee expense reimbursements and other payment requests to include the proper allocations to the general ledger and jobs
• Proofread input batches to verify data entered to the accounting system, review for accuracy and indicate corrections where needed
• Maintain document files in accordance with current filing system
• Assist with other projects as assigned
• Provide courteous and professional support services to both internal and external customers
• Strive to achieve a high level of performance as a part of the Construction Accounting Team

Qualifications

• Customer Orientation: provides high quality customer service; actively strives to exceed both internal and external customer expectations.
• Accountability: takes ownership for the result of all actions and decisions.
• Decisiveness: takes timely and effective action utilizing knowledge base and experience and assessment of pertinent situations and facts. Independently recognizes and capitalizes of opportunities and challenges.
• Teamwork: work with a group toward a shared purpose or goal by collaborating and cooperating with others. Establishes relationships and networks across a broad range of people and groups.
• Commitment to change - supports and implements change in order to increase organizational effectiveness.
• Interpersonal skills: Quick learning self-starter who relates in an appropriate and productive manner to associates, superiors, customers and others. Demonstrates respect for individual uniqueness and differences.
• Communication: Strong communications skills a must; expresses verbal and written ideas and concepts clearly and accurately. Listens objectively and acknowledges others’ input.
• Work results: demonstrates diligent work habits and ability to work independently. Produces neat, thorough and accurate work of high quality.
• Professional standards: supports company policies and practices with both job behavior and performance. Brings difficulties and problems to the attention of supervisor in a timely manner.
• Business competence: combines functional skills, broad-based knowledge and technical expertise to maximize job performance.
• Moderate level of EXCEL capabilities
• Timberline experience a PLUS/ Avid Pay experience would be a plus
• Working knowledge of Retainage Held and Retainage Release preferred

 

Education & Experience: 

• 3+ years of experience in a Real Estate Construction and Development Accounting environment.
• Bachelor's highly preferred

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and ma