Accounts Payable Assistant

Description

The Accounts Payable Specialist is responsible for the financial recording and tasks related to the maintenance and processing of accounts payable transactions. This role helps create reports on financial activity, and coordinate with accounting to ensure all records are accurate. The Accounts Payable Assistant often helps resolve problems and discrepancies, responds to vendor inquiries, research invoice copies, confirm accuracy, and takes the lead on other AP processes as needed.

Responsibilities

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
• Monitor vendor discount opportunities and schedule payments accordingly.
• Assist with processing invoices in AP Automation tool – Formed AI
• Assist with processing payments in Payment Automation tool - CPX
• Analyze assigned vendor accounts on a monthly basis to ensure payment accuracy.
• Maintenance of Excel spreadsheets.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Streamline the accounts payable process and workflow.
• Produce monthly reports as needed.
• Perform accounting duties such as account maintenance, recording entries and reconciling books of accounts as needed.
• Request and distribute Certificate of Insurance
• Backup to Office Administrator 
• Other duties as assigned.

Requirements

• 1 plus years of experience working in the Accounting/Finance field preferred
• Strong knowledge of all aspects of generally accepted accounting principles
• Experience with e-Automate is a plus
• Must possess solid analytical, communication and technology skills; strong technical skills with strong proficiency in Microsoft Office programs – specifically Excel, Word and Outlook
• Ability to multi-task variety of assignments while working under non-negotiable deadlines; strong attention to detail, with demonstrated math aptitude
• Must maintain confidentiality of information, and be very dependable due to the time-sensitive tasks that occur on a regular basis
• Excellent organizational and customer service skills
• Must be a self-motivated individual with a willingness to work well with others on a regular basis  
• Valid driver’s licenses and vehicle 
• Ability to pass a pre-employment background check and drug screen 

Physical Demands
 

While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects; reach with hands and arms. The employee uses a computer, copier, fax, and telephone equipment. The employee must be able to sit for a prolonged period. Must be able to lift up to 15 pounds.