Accountant I (Project Accounts)

Job Posting Title:

Accountant I (Project Accounts)

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Hiring Department:

Business and Financial Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas: a defined benefit retirement plan

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

Provide account support for the project accounts work group and renovation project delivery unit within Planning, Energy, and Facilities (PEF).  Responsible for various accounts and all records for funding, contract maintenance, payments, reconciliations, closeouts, and reporting.  Provide primary processing and reconciliation/closeout support to Accountant II and/or Accountant III for CIP portfolio (PDC Managed) and complex and/or high visibility projects, as well as training support for new employees.           

             

Responsibilities

• Prepare funding, encumbrance, payments and correction vouchers via DEFINE/WEB.  Verification of all information required.  Accuracy is a must regarding object codes, amounts, accounts, and vendor setup.            

• Backup Accountant II with document review, including VP1/VP2/VE3/VT6/VT7.         

• Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files are accurately maintained on all projects. Apply applicable rules, regulations and policies to ensure financial transactions are consistent with university policies and communicate with architects, engineers, directors, department heads, and the deans regarding construction projects.

• Provide consistent, timely, and reliable communication via e-mail or other medium to project managers regarding status of projects such as funding, billing exception errors, project close-out statements, and ad hoc financial updates for projects with complex funding structures.

• Consistently reconcile and close complex/problem CPs after 60 days of the project being placed in ACCOUNTING status.  Reconcile accounts, lapse funds, audit project files for complete documentation and conformance with records retention practices, close projects and provide a final financial statement as projects are completed.  Return unused funds back to the original funding sources for future project use.   

• Post project funding and/or cost information to AiM and process electronic vouchers to ensure prompt and accurate billings to clients.  Accuracy is a must regarding amount reference number, work order number, account, etc.

• Prepare or verify various ad hoc and fundi