Department Administrative Assistant- Remote

Fortuna is seeking dedicated and organized Department Assistants to support and contribute to the success of various Fortuna departments. You will have seasoned and proven processing skills, a best-in-class work ethic, a focus on diligent follow-up and follow-through, and the ability to think critically. This position ensures your team's day-to-day operations run smoothly and efficiently.

LOCATION: Remote, willing to work PST hours when needed

WORK SCHEDULE: Monday - Friday, possible weekends and overtime. A flex schedule is available for a minimum of 30 hours per week.

COMPENSATION: $21.00 - $24.00 per hour

WHAT YOU'LL DO:

Calendar Management:

• Coordinate and schedule meetings, appointments, and events for the department.
• Ensure calendars are up-to-date and free of conflicts.
• Send reminders and confirm appointments.

Email Processing:

• Monitor and manage shared email inboxes.
• Prioritize and flag important emails for your team's attention.
• Ensure timely responses to inquiries and follow-ups.
• As experience is developed, proactively manage email routing, delegation, and follow-up.
• Administrative Support:
• Prepare meeting agendas, take minutes, and distribute meeting summaries.
• Organize and maintain files, documents, and records.
• Handle confidential information with discretion.
• Assist in the preparation of reports, presentations, and correspondence.
• Supporting special projects or initiatives and overseeing the work of support staff.

Coordination and Communication:

• Answer calls and emails, respond to questions, and provide information.
• Facilitate communication and follow-up on various tasks and projects.
• Draft emails and memos as required.

General Office Duties:

• Perform general office duties such as ordering supplies.
• Support other administrative staff as needed.

WHAT YOU'LL BRING:

• Proven experience as an Administrative/Department Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Strong critical thinking and problem-solving abilities.
• Ability to handle confidential matters
• High level of professionalism and discretion.
• Detail-oriented with strong follow-through skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Previous experience supporting senior executives is a plus but not required.
• Willing to work PST standard office hours as needed
• Occasional overtime may be required based on the team's schedule and workload.
• Access to dependable network connection that is available to you 24/7.