Program Assistant

Position Title & Department:

 Program Assistant; Professional and Continuing Education Posting #

5297

Department Description:

The University of San Diego's Division of Professional and Continuing Education (PCE) offers a robust portfolio of courses and programs needed by aspiring professionals that evolve in response to their professional development in the fields of business, education, and health care.

PCE nurtures key partnerships on the local, national, and international level to better serve working professionals who seek to enhance or build their careers, as well as with their employers to help achieve their highest value and potential.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This is a full-time, temporary, benefit-based position with an anticipated end date of Dec 31, 2026. The appointment is renewable at the discretion of the University, dependent on performance and continued funding.

The Program Assistant provides support to all individuals seeking information, enrollment, and assistance with any course, program, and degree offered through Professional and Continuing Education. This position requires excellent communication skills for a fast-paced office environment that supports the enrollment and learning needs of students and prospective students. Must possess the ability to handle multiple tasks, requests, and web-based information tools in a calm and effective manner. This position requires a detail-oriented, independent worker who has the ability to collaborate and contribute in a team environment. The Program Assistant will answer a busy, multi-line telephone; take registrations for courses and other related items over the phone, the Internet and in person. Other related duties may include: process registrations, organize both incoming and outgoing mail, process student transcript requests, order office supplies, provide administrative support for online degree programs, and stock all office machines (fax, copier, and printers). Must have excellent spelling and grammar skills. The Program Assistant must have excellent customer service, organizational, and communication skills. Proven ability using computers for business applications, including word-processing, spreadsheets, data management, and administrative systems software. Customer/student support experience preferred.

Duties and Responsibilities:

Process daily enrollments, student course requests, and transcript requests:

• Enrolls or assists students to enroll in PCE courses via telephone and in person on a daily basis.
• Processes student requests for course transfers and drops, which may include refund processing.
• Processes all transcript requests, handles mail requests, responsible for printing and mailing on a daily basis.
• Updates students’ personal information, e.g., name, address, telephone, social security number and email address, to ensure current and accurate student records.
• Adds registrations to the enrollment system.
• Processes general information requests received via email, telephone or in person.  Replies to email requests with appropriate information, or redirects as needed.

Customer service, student support, prospective student service, general