Admin Assistant

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

Position Summary

We are looking for a dedicated and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the first point of contact for both staff and visitors, helping to create a welcoming and professional environment. You will support the overall functioning of the office by handling a variety of administrative tasks, managing office supplies, and ensuring the office runs smoothly. This role requires excellent communication skills, a strong customer service focus, and the ability to manage multiple tasks efficiently

What You Will Do

• Provide Customer Service: Greet visitors, determine the purpose of their visit, and direct them to the appropriate location. Answer phones, take messages, or transfer calls to the relevant team members
• Office Coordination: Manage office supplies, equipment, and inventory. Order new materials when necessary and ensure all office equipment is functioning properly
• Meeting & Event Support: Schedule and coordinate meetings and events, including setting up conference rooms, arranging catering or lunch orders, and managing the shared calendar
• Mail & Communication: Sort and distribute mail, prepare shipments, and assist with various communication tasks, including email and phone correspondence
• Office Maintenance: Keep the office environment clean and organized, including common areas, kitchen, and supply rooms. Coordinate regular office cleaning and maintenance tasks
• Travel & Onboarding Support: Assist with employee onboarding, new hire orientation, and unique travel arrangements as needed
• Administrative Assistance: Provide general administrative support, such as managing files, preparing documents, assisting with financial processing, and handling reprographic tasks like printing and binding

Required Qualifications

• High School diploma or equivalent
• Strong communication skills, both verbal and written, with the ability to interact professionally with staff, visitors, and external vendors
• Ability to multitask and manage various responsibilities in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and organizational skills
• Ability to work independently, as well as collaboratively as part of a team
• Customer service experience, with the ability to anticipate needs and provide a positive experience

Preferred Qualifications

• Previous experience in an administrative or office support role
• Knowledge of office procedures and systems (filing, scheduling, office equipment)
• Experience with vendor management and coordinating services
• Familiarity with office technologies and an ability to quickly learn new systems as needed

#LI-JD

Our comprehensive Benefits at DLR Group include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401(k) plan, employee stock ownership, and bonus opportunities. Compensation considerations are based on location, experience, and skills. The suggested pay range for this position is:

Pay Range$22—$28 USD

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.