Administrative Specialist II – UF Department of Emergency Medicine

Classification Title:

Administrative Specialist II

Job Description:

The University of Florida, College of Medicine, Department of Emergency Medicine (DEM), actively seeks a motivated and experienced individual to join us as an Administrative Specialist II to join our team.

By providing direct support to Emergency Medicine's Executive Leadership Team, you will play a key role in providing vital administrative support, ensuring the seamless operation of departmental functions and driving the success of strategic initiatives. With a focus on enhancing the department’s efficiency and effectiveness, you will collaborate with a dedicated, excellence-driven team to advance healthcare innovation and deliver exceptional patient care.

Join us and make a lasting impact in healthcare administration at one of the nation’s premier healthcare institutions!

The UF Department of Emergency Medicine proudly maintains an affiliation with UF Health Shands Hospital, a distinguished 1,162-bed teaching facility renowned for its Level 1 trauma center and cutting-edge burn center. As the primary referral center for North Central Florida, our institution stands as a beacon of excellence in healthcare. This affiliation underscores our commitment to top-tier medical care and innovation.

Key Responsibilities:

• Administrative Support: Support the department leadership by coordinating and conducting various administrative duties requiring comprehensive knowledge of university policies and procedures. Serve as a liaison between internal faculty and external stakeholders, ensuring the execution of departmental strategic initiatives.
• Event and Calendar Management: Manage the calendar for the Chair and leadership, schedule meetings, seminars, and conferences. Oversee event coordination and logistics, ensuring all details are meticulously handled.
• Faculty Evaluation and Promotion: Manage the faculty evaluation process and collaborate with leadership to ensure smooth execution of promotion and tenure procedures. Assist in organizing and tracking progress of faculty evaluation packets.
• OPS Physician Hiring: Manage OPS physician hiring efforts, including monthly reconciliation of applicants, overseeing credentialing, and finalizing ePAF for hire.
• Clinical Operations Management: Coordinate departmental activities, support leadership with administrative tasks, and ensure smooth operations of day-to-day functions.
• Special Projects: Conduct and oversee special projects by researching, gathering data, analyzing information, and preparing reports. Coordinate the collection, analysis, and submission of departmental data.

The City of Gainesville:

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with close proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

Expected Salary:

The salary range for this position is $55,000 to $61,000, and is commensurate with education and experience.

At the University of Florida, we are committed to the well-being and professional growth of our employees. Our benefits package is designed to support your health, work-life balance, and financial security:

• Generous Paid Leave: Enjoy 22 days of paid vacation, 13 days of paid sick leave, 11 paid Holidays, and 8 weeks of paid parental leave.
• Individual and Family Health Insurance Benefits
• State of Florida Retirement Plan Options
• State of Florida Basic Life Insurance
• Public Service Loan Forgiveness Eligible Employer
• Professional Development Opportunities
• Flexible work schedules and remote work options
• Wellness Programs available to employees

For more details on our comprehensive benefits, visit UF Benefits.

Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of