Temporary Administrative Assistant (Part-Time) - Medical Center

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

This is a part-time position is the assistant to the Department Chair and in that role manages the administrative, research and operational logistics for the Department of Neuroscience.  This person has several roles in GMS which include Timekeeper, Finance requisitioner, initiator of reimbursements, and expenses through accounts payable. Is the office liaison to the technology office, telecommunications, facilities, and various other service contracts that involve internal and external vendors.  Until a Program Coordinator for the MS and PhD program this person will assist with that work.

Additional duties include, but are not limited to:

• Managed employee timekeeping in GMS, ensuring accurate hours, leave, and payroll compliance.

• Processed financial requisitions in GMS with proper coding, documentation, and budget alignment.

• Submitted and tracked reimbursements and expense requests through Accounts Payable, resolving issues as needed.

• Coordinated service contracts with internal teams and external vendors, ensuring clear terms and timely execution.

• Maintained organized records and provided support across timekeeping, procurement, and contract workflows to ensure smooth operations.

Work Interactions

Acts as a liaison for the Department Chair in the Neuroscience Department.  Interactions with the Chairman, Operations Manager, Facilities, Students, Laboratory Management, Faculty, Laboratory safety, and various other departments at GUMC.  Also interacts with Accounts Payable, HR, Purchasing and Contracts, Treasury and Sponsored Accounting as well as external resources essential to the operations of the department and graduate program. Interacts with the BGE staff, Medical Center faculty, Directors of Graduate Studies, GU Office of Communications, UIS, Graduate School of Arts and Science, Office of the Registrar and Office of International Programs.

Requirements and Qualifications

• Bachelor’s degree with a minimum of 3 – 5 years of experience in administration, higher education, and program management

• Must have strong computer and work processing abilities and comfortable using Window and Mac environments

• Advance use of e-mail and browser applications, MD+S Office Suite, intermediate use of graphics and publishing software (Photoshop, Acrobat, Illustrator, InDesign) Drupal, HTML, social media and intermediate transcriptions skills is essential

• Knowledge of medical Terminology, strong proofreading skills, familiarity with grant agencies and publishers formatting and submission guidelines, advanced document production and distribution skills, and strong organization and communication skills

• Excellent organizational and interpersonal skills

• Attention to detail and ability to maintain the confidentiality of data and information

Work Mode Designation

This position has been designated as Remote. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $31.50- $38.50. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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