Administrative Assistant I

Women's Imaging Center  
Full Time
Day Shift 
7am-3:30pm

 

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

 

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

The Adminstrative Assistant I performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 1 Year of experience relevelant to department specialty
Substitutable Education & Experience: None.
Required Certifications/Licensure: None.
Required Training: Typing speed of 50 kspm;
Demonstrated experience using Microsoft Office Suite programs (e.g. Word, Excel, etc.);
Demonstrated experience using multi-line phone system and serving as administrative liaison for a department.

Essential Functions

• Supports department with a full range of clerical/administrative/computer duties.
• Maintains, retrieves, and organizes department reports.
• Familiar with department functions and may assist in various capacities to aid the department.
• Maintains department inventory and assists with accurately documenting additional needs of department and department management.
• Processes supply orders ensuring timely availability of materials. Generates and tracks all department purchase orders. Follows up with vendors, contacts, and representatives when necessary Manages paperwork process through to arrival of invoice and verifies documentation.
• Maintains a base knowledge of the basic business functions of their area and is able to answer questions to help with department organization.
• Answers telephone promptly and courteously. Screens and relays phone messages to appropriate individuals.
• Prepares monthly invoices from department charges.
• Assists in copying, faxing, and mailing needs. Collects mail from Mail Room and distributes to appropriate recipients.
• Processes department work orders and oversees office equipment maintenance.

Duties & Responsibilities

• Assists managers with payroll needs and serves as department timekeeper.
• Schedules meetings and serves as department event planner.  Assists with special projects as requested. Reserves necessary meeting space and provides for refreshments or materials as necessary. Assists with recording minutes of meetings as requested.
• Serves as the LMC and Department Campaign point of contact. (examples being United Way, UEF, Service Liaison).
• Performs a wide variety of word processing computer assignments/ projects e.g. correspondence, reports, creation of forms, policies/ procedures.
• Maintains confidentiality in handling all department related information.
• Assists with troubleshooting computer or procedure related problems (or facilitates communication
• Participates in quality assessment and improvement activities.
• Maintains working knowledge of terminology relevant to department.
• Performs all other duties as assigned by authorized personnel or as required in an emergency (e.g., fire or disasters).

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits 
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one.  LHI matches dollar for dollar up to 6%.
• Employer paid life in