Administrative Assistant

Job Overview

The Audit team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team. As the Administrative Assistant, you will support the Audit team with day-to-day duties, including administrative, organizational, and process improvement tasks that will streamline the internal and external operations of the Audit team and provide excellent client service. 

We are a growing firm and looking for someone to hit the ground running by becoming an integral part of the team. No two days will ever be the same, so this person should enjoy working in a fast-paced, evolving setting that is driven by tight deadlines. This position is a hybrid position with at least one day in the office at our Chicago, IL location. Days could vary based on workload. 

 

Responsibilities 

• Monitor and manage the shared inbox, ensuring timely response and completion of incoming requests. 

• Prioritize Financial Statement tasks to maintain efficient turnaround times. 

• Provide cross-functional administrative support to audit, tax, and executive assistant teams. 

• Billing 

• Report Generation 

• Correspondence 

• Department administrative overflow 

• Client Support 

• Performs special projects and other accounting tasks as needed or assigned 

• Audit Engagement Documentation Management 

• Assembly/Scanning/Bookmarking 

 

Required Qualifications 

• 1 to 3 years of relevant administrative assistant experience in a small to mid-size fast paced office environment 

• Proficient in MS Office Suite (Excel, Word and Outlook) and Adobe Systems 

• Capable of prioritizing and executing multiple tasks and projects in a dynamic, deadline-oriented environment 

• Strong organizational skills and attention to detail, verbal and written communication skills will be necessary 

• Monthly & seasonal overtime is required (February-April, August – September, & December) including evenings and weekends 

• Must be able to work in the office one day per week (flexible on day of the week) 

 

Company Overview 

Listed as one of Inside Public Accounting’s Best of The Best Firms for the third time in four years, Topel Forman is a leading certified public accounting firm. As a leading firm, Topel Forman has been serving a range of individuals and professionals, to family-owned businesses and corporations for over sixty years, providing accounting, tax, attestation, family office, and advisory services. Here you will find the highest level of talent and expertise, along with leadership that cares. Our inclusive culture provides accessibility to professional growth and collaboration that offers a dynamic and engaging work experience.  We are dedicated to offering world-class service to our clients and a top-level professional experience to our employees. We offer a robust benefits package, including well-rounded fringe benefits, and a flexible work environment. We offer the opportunity for you to work where you feel comfortable whether it’s in the office, at home or remote. A 2022 winner of Top Workplaces, we live by our values of flexibility, integrity, respect, and excellence.

 

Benefits 

• Competitive salary range between $60,000-$65,000 

• 35-hour average workweek   

• Flexible working options 

• To learn more about our firm and benefit offerings, please visit our careers page. 

 

Remote Work Internet Policy 

Internet requirements for working remotely: We require an internet plan with the following minimum upload and download speeds for best connection: 100+ Mbps download and 20+ Mbps upload. Home Wi-Fi should be password protected.