Administrative Assistant III - Residence Life

Pay Range:

$23.97 - $33.55

Position Summary:

Job Description:

Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

DEPARTMENT INFORMATION:

Western Colorado University is a residential, public university with an enrollment of 3,000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University, visit www.western.edu. For a glimpse of Western's wonderful location in the Gunnison Valley, visit gunnisoncrestedbutte.com.
 
EMPLOYEE BENEFITS:

• Colorado PERA retirement
• Voluntary participation in 401(k), 457, and 403(b) retirement plans
• Medical, dental, and vision insurance (with generous employer premium contributions)
• Basic life insurance coverage (at no cost)
• Optional life insurance for employees and their families
• Short-term disability coverage (at no cost)
• Optional long-term disability coverage
• Flexible spending plans
• Employer contributions to a qualified Health Savings Account
• 11 paid state holidays per year
• Paid vacation and sick leave
• An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available
• Discounted memberships to the campus fieldhouse and fitness center
• Employee and dependent tuition benefits after one year of employment

DESCRIPTION OF JOB:

ABOUT RESIDENCE LIFE:

This position is part of the Office of Residence Life. Residence Life supports the University through the operations, staffing, and programming of on-campus housing that accommodates approximately 1,300 undergraduate and graduate students. The department also includes the campus Wellness office, which provides programming, case management, and general wellness support to all campus students and employees. Overall, the department supports University recruitment and retention for students and employees through the management of a comprehensive housing program. 

JOB DUTIES:

• General Office Management: staff the Residence Life Office during business hours; respond to inquiries, prepare communication campaigns; maintain calendars/schedules for departmental staff and the Residence Life operational cycle; schedule meetings; input/edit/audit/correct data in the StarRez database, insuring information correctly corresponds to Workday and Transact systems; prepare materials and coordinate processes for housing applications/assignments; coordinate with vendors and IT Services for system/service functionality in residential spaces and staff offices

• Planning and Management of Departmental Functions: maintain/interpret records for department staff; prepare student/parent communications; coordinate staff to provide support for University functions, as needed; manage all centralized aspects of annual events and functions, including move-in and move-out, room consolidations and changes, fire drills, key audits, room condition documentation, etc. 

• Student Staff Supervision and Training: recruit, train, and supervise student office assistants each semester; monitor student staff performance and provide feedback for professional development; create office work schedules/approve shift changes, create and present trainings to Resident Assistant staff regarding departmental operations/procedures

• Departmental Finance and Accounting Management: Track and document student housing deposits; manage billing for housing and meal plans; train staff on protocols for procedural/damage billing; coordinate depa