Executive Assistant, Corporate/Investment Banking

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing:

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York.  This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

How You’ll Succeed:

Administrative support:

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
• Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
• Ability to work independently and collaboratively with cross functional teams
• Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
• Direct any department inquires in a professional manner to appropriate teams
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches
• Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams
• Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues
• Collaborate with CIBC assistants from multiple teams across the firm
• Assists with projects, research, and improving business efficiency

Technology/equipment support (set up, maintenance and repairs):

• Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
• Investigate system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner.
• Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented
• Disseminate technology information, as required, to department personnel
• Track and manage inventory of all department hardware and software
• Work with external vendors, suppliers and technical support to ensure efficient department operations
• Act as a resource to department users and coordinate training on new equipment
• Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Who You Are:

You can demonstrate experience with:

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
• Your influence makes an impact. You know that relationsh