Administrative Assistant

Administrative Assistant

Job Category: Project and Program Management

Time Type: Full time

Minimum Clearance Required to Start: None

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Continental US

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The Opportunity:

CACI is seeking a motivated Administrative Assistant to join our team supporting the U.S. Army Program Executive Office - Aviation and the Project Management Office, Uncrewed Aircraft Systems (PM UAS) initiative. This team works with a federal workforce staff with technical expertise directly supporting Modular Based Systems Engineering (MBSE) requirements for Army aviation platforms. The Administrative Assistant will be eager to support the program, to build relationships with Government stakeholders, internal Subject Matter Experts (SMEs), support the mission and work in a fast paced and rewarding environment where communication and workflow business processes are key.

This is a remote work eligible position.

Responsibilities:

• Support the Subcontracts & Procurement process in facilitating Subcontractor and ODC/Material/Software procurement requisitions while coordinating with internal and external stakeholders, such as CISTAC, Corporate Buyers, Suppliers, and Program Management in support of customer/contractual requirements.

• Manage assignments and work independently and actively with internal and external Stakeholders to produce and/or modify documents within a fast-paced environment and established workflow time frames and in accordance with specified deadlines.

• Perform Contract Data Requirements List (CDRL) Management, log and track deliverables, perform template reviews, and acts as the technical template owner.

• Serves as the monthly CDRL reviewer and document repository manager.

• Coordinate, facilitate, and create new employee orientation, onboarding processes, and activities; provide guidance and support to employees on various matters; initiate, maintain, and compile employee records, ensuring accuracy and confidentiality.

• Manage and schedule organizational resources (appointment schedules, conference rooms, calendars, travel, etc.), providing administrative and logistical support for meetings, working sessions, and other engagements.

• Making travel arrangements including flight and hotel bookings (when necessary).

• Transcribe meeting minutes and action items in meetings with Government customers.

• Ensure documentation complies with all applicable specifications, standards, and other project constraints.

• Assist with projects and initiatives as assigned.

Qualifications:

Required: 

• US Citizenship required Ability to obtain a Department of Defense (DoD) Security Clearance.

• University Degree (BA/BS) or equivalent experience and 5+ years of related work experience.

• Advanced MS Office Suite proficiency (Outlook, Teams, Word, Excel, PowerPoint).

Desired:

• Previous experience as an administrative assistant or staff support assistant

• Ability to work independently to meet standards and expectations when given initial guidance/direction and with minimal oversight.

• Excellent written and verbal communications skills.

• Excellent interpersonal skills and able to relate effectively with program employees, government/client representatives, and internal organizational functional representatives.

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What You Can Expect:

 

A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

 

An environment of trust.

CACI takes pride in fostering a diverse and accessible culture where every individual feels supported to chart their own path. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

 

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.