Administrative Assistant

McKim & Creed has a reputation for state-of-the-art engineering services that help energy users and providers convert facilities to cleaner, more efficient energy sources; harness the power of renewables; and optimize existing infrastructure and resources. Our highly respected team of engineers, planners and project managers are committed to the innovation, sustainability and resource efficiencies that lead to a cleaner, safer and more sustainable future.

We currently have an exciting opportunity to join our Gonzales, LA office as our Administrative Assistant.

WHAT WE OFFER: Join a company that puts its employees first. Ranked as one of the Best Firms to Work For, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay + paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

 

WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!

YOUR DAY TO DAY WILL INCLUDE:

• Frequently interacts with all levels of management and employees and occasionally interacts with clients and outside vendors.
• Answers and filters phone calls for office staff.
• Produces letters, memos and correspondence; prepares forms, tables, spreadsheets and other business typing.
• Finalizes reports, proposals, meeting minutes, agreements and similar documents drafted by the project staff and maintains project files.
• Prepares and finalizes technical specifications and contract documents; Coordinates issuance of advertisement-for-bids; Maintains bidders log and similar duties.
• Assembles and delivers Summary of Qualification packages
• Prepares and finalizes permit application packages for engineering projects.
• Coordinates mail and delivery services.
• Maintain project logs (change order preparation and status, permit submittal and status).
• Orders supplies.
• Conducts project setups/tracking/closeout.
• Must be able to operate office equipment.
• Works with project teams.
• Coordinates in-house meetings including ordering food and beverage service.
• Assists in office overflow work with other Administrative Assistants.
• Offers suggestions to supervisor on improvements to the flow of work or making operations flow more smoothly.
• Performs other assigned duties as deemed necessary by supervisor.

 WHAT YOU NEED:

• High School diploma or GED required. Minimum of 4 years of administrative experience preferred.
• Must be professional, trustworthy, self-starter, assertive, detail oriented, flexible to meet deadlines, willing to do a variety of tasks and work independently.
• Must have excellent phone etiquette, experience dealing with the public, good organizational skills, and strong computer skills.
• Excellent organizational, communication, interpersonal and administrative skills are required.
• Excellent computer skills as applicable to the position are necessary including Microsoft Outlook, Word, Excel and PowerPoint, Adobe, and Blue Beam.
• Must be able to keep confidential information private.
• Must have a valid driver's license, acceptable motor vehicle record and dependable transportation.

WHAT WILL MAKE YOU STAND OUT:

• Associates or Bachelor’s degree preferred but not required.
• Previous administrative experience working in a civil engineering, architectural, construction or surveying firm is preferred but not required.
• Active involvement in community or professional activities and continuing education is desirable.
• Knowledge of BST accounting software and/or Deltek Vision (CRM) is a plus.

McKim & Creed is an