Administrative Assistant II

Classification Title:

Administrative Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Job Description:

Administrative and Office Support 
•           Provides logistical support for research, education and outreach program activities.
•           Coordinates event planning, scheduling, set-up, and on-site coordination for Water Institute seminars, workshops, meetings and other events. Activities may include collecting participant registrations, room reservations and setup, catering orders, audio-visual and IT scheduling.
•           Tracks and monitors event expenses; coordinates event billing and payment processes with fiscal/travel services unit.
        

Fiscal and Operational Support 
•           Drafts contracts, budgets, and reports with direction from supervisor.
•           Processes purchasing and financial transactions related to program activities, such as receipts, invoices, expense reimbursements, PCard reconciliation and purchase requisitions/orders.
•           Makes travel arrangements and processes reimbursements for students, staff, faculty, seminar and symposia speakers, and other invited guests.


Event Planning and Programmatic Support
•           Provides logistical support for research, education and outreach program activities.
•           Coordinates event planning, scheduling, set-up, and on-site coordination for Water Institute seminars, workshops, meetings and other events. Activities may include collecting participant registrations, room reservations and setup, catering orders, audio-visual and IT scheduling.
•           Tracks and monitors event expenses; coordinates event billing and payment processes with fiscal/travel services unit.

Expected Salary:

Commensurate with Education and Experience.

Required Qualifications:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Preferred:

Experience with UF financial systems and PeopleSoft.
Strong knowledge of MS-Office, particularly Word, Excel, and Power Point.
Strong communication skills both written and oral.
Able to build strong working relationships with others.

Special Instructions to Applicants:

In order to be considered, applicants must provide a cover letter, resume and list of professional references.

A criminal background check is required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No