Department Manager

Job Posting Title:

Department Manager

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The Department Manager for the Black Studies Collective (BSC) is responsible for assisting in the coordination of programs, projects, research/academic, policy, communications, and community-building events for the African and African Diaspora Studies (AADS), Institute for Urban Policy and Analysis (IUPRA), Warfield Center, and Art Galleries at Black Studies (AGBS). This role works collaboratively across BSC units as well as colleges, schools, and centers across the University of Texas campus.

Responsibilities

• BSC Administrative Management. Manages the day-to-day administrative processes, personnel management, technical services, and maintains on-going reports for BSC leadership. This role oversees the human resource function staff and coordinates efforts with College of Liberal Arts Human Resources team and with Central HR as needed to address and resolve personnel issues. Review internal processes to ensure compliance with university, state, and federal procedures and laws. In coordination with Black Studies’ senior leadership, set unit policies and procedures. Oversee Senior Administrative Associate(s) in serving as point of contact for facilities issues and repairs to the Gordon-White Building (GWB). Advise Black Studies’ senior leadership concerning and oversee office and office key assignments in Black Studies spaces in GWB and Bellmont Hall. Supervise Senior Administrative Associate(s) in coordination of office moves and the move-in process for incoming faculty and staff, and in submission of work orders, including service, construction, moving, surplus, and event requests.

• Faculty Affairs Management. Manage AADS’s Faculty Affairs including compensation (i.e., calculate merit allocations for AADS faculty members per Chair’s guidance and on Faculty Merit Recommendations approved by the Executive Committee), governance (i.e., coordinate meeting schedules, meeting spaces, the drafting of meeting agendas, meeting minutes, and related faculty communications); manage faculty/instructors recruitment and separation (i.e., provide structure, timelines, and coordination for faculty and postdoctoral fellow recruitment and hiring processes; coordinate with AADS Executive Committee on assignment of faculty mentors), process leaves, maintain faculty records, coordinate reviews and promotion process (i.e., conduct and oversee all aspects of the department’s promotion and tenure processes coordinate annual peer teaching observation process in AADS, setting deadlines, assigning observation partners, and ensuring that observation letters), coordinate support efforts with International Student and Scholar Services (ISSS) and Texas Global on processing AADS faculty members’ and academic staff members’ visa petitions and extensions, per